Like other businesses, legal practices are starting to reap the benefits of outsourcing. More so, partners in these law firms have grasped that they sometimes overload their staff, causing them to move to other firms or to experience burnout. To stay within financial limitations, law firms have turned to using a legal virtual assistant. This article explores the benefits of outsourcing for legal firms and the core tasks a virtual assistant can handle.
It’s time to be an attorney again.
Therefore, I am taking on a virtual legal assistant. Multitasking can reduce productivity, and managers must consider delegating their non-core tasks to someone else. Most companies, however, lack the funding to support a full-time onsite employee. So, this is understandable, given that an onsite worker comes with additional costs such as the worker’s benefits, taxes, insurance, and the setting up of a workstation. Therefore, regardless of size, businesses have opted to outsource as the more efficient alternative. Hiring a virtual assistant is cost-effective and benefits business owners and managers. Moreover, those who multitask ultimately waste up to ten hours weekly on admin-related work. Work that can be given to a virtual assistant to sort out would cost much less than must be paid to a lawyer.
A legal virtual assistant
A virtual legal assistant provides much-needed help for a legal practitioner. As such, this person works remotely as a consultant for a legal firm. With more than 28% of lawyers suffering from mental-health-related issues, such as stress and burnout, assistance is highly demanded. Undertaking tasks for which one is not skilled causes such stress. The quotidian tasks include managing social media or other such admin tasks. Such studies are time-consuming and waste the lawyer’s time attending to core tasks. This is where a virtual legal assistant comes in. This helpful person will conduct personal and admin-related services for a legal firm. The core team can then focus on their work once the repetitive tasks have been outsourced. A virtual assistant is not limited to undertaking admin work only. The assistant can also take on more specialized jobs in law.
Time to hire a virtual legal assistant
A virtual assistant can be a game-changer in most businesses and law firms. It is good to touch on some background of what a virtual assistant can do for legal practice. Firstly, there are different types of virtual legal assistants. These can range from executive and legal assistants to paralegals, project managers, digital marketing specialists, social media managers, and bookkeepers. They all have in common that they work remotely from their home offices or shared workspaces. These remote workers are affordable to hire. They do not come with the additional expenses associated with hiring employees. The core benefits of hiring a virtual assistant are no paid holidays, no benefits, no retirement offered, and no office equipment or supplies to be provided.
Tasks a virtual assistant can do
Email and calendar management
An Adobe report surveyed 1,000 white-collar workers and found that people spent around 4.1 hours on emails daily. That is 20.5 hours per week and 1000 hours annually. However, such can easily be managed by a virtual assistant. Moreover, the cost of the 20.5 hours per week can be covered by a virtual assistant, as their fee would be much less than that of an onsite legal assistant. Your virtual legal assistant can address inquiries, manage your calendar, and set up appointments.
General admin tasks
Besides inbox email management and appointment setting, a virtual assistant can also be tasked to handle your and your team’s travel planning, conducting online research, arranging corporate gifts, conducting lead generation, organizing files, managing your events, arranging meetings, and doing your bookkeeping.
Legal firms can also benefit from digital marketing. Legal firms must attract new clients to grow their business and ward off the competition. However, practically, a virtual assistant can draft and send out a newsletter, manage your social media channels, reply to comments on social media, provide content marketing, optimize your website for SEO, run PPC ads, and manage your website for you. They can also create video content for your social media sites and your website.
A virtual legal assistant can assist with drafting documents and contracts. The virtual assistant can help with pre-trial preparations by drafting reports, contracts, and other legal documents needed for a case. Also, the assistant can gather documents, such as formal statements or affidavits. A virtual assistant can conduct more specialized legal research, such as would be needed for a case.
A virtual assistant can also help with transcribing recordings. Once the recording has been transcribed, the data can be entered and stored.
The bottom line is
A virtual legal assistant can be a great help for a legal professional. The most important task that such a virtual assistant can undertake is to onboard the admin-related tasks. Such tasks are time-consuming −they could be achieved for less simply by outsourcing them to a virtual assistant. While your remote assistant sorts out the functions delegated to them, you and your core team can focus on your work. The result is that your law firm can be more professional and can scale faster, even if your firm is smaller than the larger and more established firms. If you are ready to move forward and take your law firm to the next level, book your complimentary call with our outsourcing expert. Aristo Sourcing is there to help you.