Use a Legal Virtual Assistant & Grow Your Law Firm

Last Updated on September 9, 2024

Time is one of the most valuable assets, yet many legal professionals drown in administrative tasks rather than focusing on high-impact legal work. Studies reveal that lawyers spend up to 20 hours a week on non-core activities, which can lead to burnout and decreased productivity. This overload hampers their efficiency and impacts their well-being and client satisfaction.

Many law firms are turning to legal virtual assistants (VAs) as a strategic solution to address this pressing issue. Law firms have turned to using a legal virtual assistant to stay within financial limitations. Virtual assistants offer a cost-effective way to offload routine tasks, allowing lawyers to concentrate on their core responsibilities.

By embracing and benefiting from outsourcing, firms can alleviate staff burnout, enhance operational efficiency, and stay within financial constraints. This article delves into how legal practices can benefit from integrating virtual assistants into operations. It outlines the key tasks that these professionals can handle to support a thriving legal practice.

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It’s time to be an attorney again: Use a virtual legal assistant

Your time is better spent on practicing law rather than juggling administrative tasks. The key is taking on a virtual legal assistant and not multitasking. Multitasking can reduce productivity, and managers must consider delegating their non-core functions to someone else. For many legal professionals, the solution is delegating non-core tasks to a virtual legal assistant.

Unlike full-time onsite staff, virtual assistants offer a cost-effective alternative that avoids additional expenses such as salaries, benefits, taxes, and office setup costs. This flexibility is especially crucial for smaller firms or solo practitioners needing funding to support a full-time onsite employee.

Regardless of size, businesses have opted to outsource as the more efficient alternative. Hiring a virtual assistant is cost-effective and benefits business owners and managers. Moreover, consider this: those who multitask ultimately waste up to ten hours weekly on admin-related work. Work that can be given to a virtual assistant to sort out would cost much less than must be paid to a lawyer. Moreover, by delegating the work, it can free up valuable time for billable work. Virtual assistants can manage everything from email and calendar organization to specialized legal tasks, allowing you to focus on what you do best—serving your clients and advancing your practice.

Embracing virtual assistance helps manage operational costs and enhances overall efficiency, ensuring that you and your team can operate at peak performance without being bogged down by routine administrative duties.

A Legal Virtual Assistant

With more than 28% of lawyers suffering from mental-health-related issues, such as stress and burnout, assistance is highly demanded. Undertaking tasks for which one is not skilled causes such stress. The quotidian tasks include managing social media or other such administrative tasks. Such studies are time-consuming and waste the lawyer’s time attending to core tasks. This is where a virtual legal assistant comes in. This helpful person will conduct personal and admin-related services for a legal firm. The core team can then focus on their work once the repetitive tasks have been outsourced. A virtual assistant is not limited to undertaking admin work only. The assistant can also take on more specialized jobs in law.

A legal virtual assistant is a remote professional who provides much-needed help for a legal practitioner. Working as a consultant for a legal firm, a legal virtual assistant helps reduce the workload of legal professionals by handling time-consuming tasks, both general and specialized. This allows lawyers to focus on higher-value work, like client representation and case strategy.

The need for such assistance is more critical than ever. According to recent studies, more than 28% of lawyers suffering from mental-health-related issues, such as stress and burnout, assistance is highly demanded. Undertaking tasks for which one is not skilled causes such stress. The quotidian tasks include managing social media or other such administrative tasks. Such tasks, while essential, are not just time-consuming and waste the lawyer’s time attending to core tasks, but also can drain a lawyer’s productivity and contribute to mental health issues.

This is where a virtual legal assistant comes in. This helpful person will provide personal and admin-related services for a legal firm. Once the repetitive tasks have been outsourced, the core team can focus on their work. A virtual assistant is not limited to undertaking admin work only. The assistant can also take on more specialized jobs in law.

A legal virtual assistant manages these everyday tasks, from administrative duties to more specialized legal support. They can handle tasks like drafting documents, conducting legal research, managing calendars and social media, and overseeing client communications. By delegating these responsibilities to a virtual assistant, attorneys can reclaim their time for billable, strategic work.

Additionally, legal virtual assistants are not confined to essential administrative functions. Many are trained to handle more complex legal tasks, such as pre-trial preparations, gathering affidavits, and drafting legal briefs. This versatility makes them invaluable to any legal team looking to improve efficiency without the overhead costs associated with hiring full-time in-house staff.

Time to hire a virtual legal assistant

A virtual assistant can be a game-changer in most businesses and law firms. It is good to touch on some background of what a virtual assistant can do for legal practice. Firstly, there are different types of virtual legal assistants. These can range from executive and legal assistants to paralegals, project managers, digital marketing specialists, social media managers, and bookkeepers.

They all have in common that they work remotely from their home offices or shared workspaces. These remote workers are affordable to hire. They do not come with the additional expenses associated with hiring employees. The core benefits of hiring a virtual assistant are no paid holidays, no benefits, no retirement offered, and no office equipment or supplies to be provided.

Tasks a virtual assistant can do

Email and calendar management

An Adobe report surveyed 1,000 white-collar workers and found that people spent around 4.1 hours on emails daily. That is 20.5 hours per week and 1000 hours annually. However, such can easily be managed by a virtual assistant. Moreover, a virtual assistant can cover the 20.5 hours per week, as their fee would be much less than that of an onsite legal assistant. Your virtual legal assistant can address inquiries, manage your calendar, and set up appointments.

General admin tasks

Besides managing inbox emails and setting appointments, a virtual assistant can also handle your and your team’s travel planning, conduct online research, arrange corporate gifts, generate leads, organize files, manage events, arrange meetings, and do your bookkeeping.

Digital Marketing

Legal firms can also benefit from digital marketing. Legal firms must attract new clients to grow their business and ward off the competition. However, a virtual assistant can practically draft and send out a newsletter, manage your social media channels, reply to comments on social media, provide content marketing, optimize your website for SEO, run PPC ads, and manage your website. They can also create video content for your social media sites and website.

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Legal support

A virtual legal assistant can assist with drafting documents and contracts. The virtual assistant can also help with pre-trial preparations by drafting reports, contracts, and other legal documents needed for a case. The assistant can also gather documents, such as formal statements or affidavits, and conduct more specialized legal research.

Other tasks

A virtual assistant can also help with transcribing recordings. Once the recording has been transcribed, the data can be entered and stored.

The bottom line: Use a Legal Virtual Assistant

A virtual legal assistant can be a great help for a legal professional. The most crucial task such a virtual assistant can undertake is onboarding the admin-related tasks. Such tasks are time-consuming −they could be achieved for less simply by outsourcing them to a virtual assistant.

While your remote assistant sorts out the functions delegated to them, you and your core team can focus on your work. The result is that your law firm can be more professional and scale faster, even if your firm is smaller than the larger and more established firms.

If you are ready to move forward and take your law firm to the next level, book your free consultation with our outsourcing expert. Aristo Sourcing is here to help.


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