Virtual Bookkeeping Assistant

A virtual bookkeeping assistant remotely handles your business finances. Busy business owners of all sizes hire them for tasks like data entry, invoicing, and reporting.

A virtual bookkeeping assistant offering accounting support remotely.

What is a Virtual Bookkeeping Assistant?

A virtual bookkeeping assistant is a remote professional hired to provide comprehensive financial support and assistance to businesses or individuals. Leveraging technology and online platforms, these assistants perform various bookkeeping tasks such as recording financial transactions, reconciling accounts, generating financial reports, and ensuring compliance with relevant regulations.

By working remotely, virtual bookkeeping assistants offer the flexibility to manage financial tasks efficiently without needing physical presence, making them a cost-effective and convenient solution for businesses seeking reliable bookkeeping.

"We have been extremely happy with the service and support we have received from the Aristo team the last couple of months. There have been times we have given the team projects with massive amounts of work, and the core team, with help from extra Aristo resources, has completed the entire research project by next morning. We have been to trade shows, and our VAs have reached out to people in advance and gotten us appointments that have lead directly to sales."
Craigh Pollak
Craig Pollak
SVP, Social Survey

Benefits of Hiring a Virtual Bookkeeper

Hiring a virtual bookkeeping assistant comes with several benefits. It provides cost savings as businesses can avoid expenses associated with in-house staff, such as office space, equipment, and benefits. Virtual bookkeeping assistants also offer flexibility, allowing customized arrangements based on the business’s needs. The use of technology facilitates real-time collaboration and efficient communication, enhancing productivity.

Additionally, virtual assistants often bring expertise in the latest accounting software and regulations, ensuring accurate and up-to-date financial records. By eliminating geographical constraints, businesses can access a global talent pool, potentially finding specialized skills that align with their unique requirements. Hiring a virtual bookkeeping assistant can streamline financial processes, reduce operational costs, and enhance the overall efficiency of financial management for businesses.

Tasks of a Virtual Bookkeeping Assistant 

A bookkeeping VA handles various financial tasks, including but not limited to:

A virtual bookkeeping assistant working at a desk with her PC

Why Should You Hire a Virtual Bookkeeper?

Hiring a virtual bookkeeper not only saves money but also time. Handling bookkeeping and accounting internally can be time-consuming and tedious, diverting effort from core functions. A skilled bookkeeping assistant is crucial for business success, offering long-term cost savings, freeing up your schedule, and facilitating business growth.

Virtual assistants are proficient in accounting software like QuickBooks, Xero, and Freshbooks and possess top skills in bookkeeping, QuickBooks, and Microsoft Office, including effective time management for timely invoicing and organizational bookkeeping.

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How It Works​

Step 1: Tell us your requirements

Step 2: Receive an instant quote for your VA’s cost

Step 3: Onboard your VA

We’ve streamlined your hiring process, saving you 3-6 weeks!

Ready to Streamline Your Data Entry with Virtual Assistance?

Contact us today to discuss your needs and discover how our virtual data entry assistants can revolutionize your operations.

Frequently Asked Questions

A virtual bookkeeper handles the business’ financial transaction details as part of their bookkeeping task list. Plus, a virtual assistant bookkeeping person maintains accurate records and ensures that payments are processed. Other essential bookkeeping duties that form part of a virtual bookkeeper job are processing invoices, filing tax forms, and making bank deposits from within and sometimes from outside.

Like traditional in-person bookkeepers, a virtual bookkeeper handles the day-to-day financial duties such as recording transactions, reconciling credit card accounts and bank cards, and processing payroll. In short, a virtual bookkeeper or bookkeeping assistant is also known as someone who works remotely or does their bookkeeping tasks online.

A virtual bookkeeping assistant can manage different bookkeeping tasks, such as making sure the bills are paid on time, preparing invoices, and keeping general ledgers up to date. Additionally, they can prepare and mail invoices to clients. A virtual assistant can also email payment reminders and follow up with clients telephonically. It is also interesting to note that around 60% of virtual assistant bookkeepers have a college degree.

Many businesses benefit from hiring a virtual bookkeeper. These virtual assistants assist with day-to-day accounting tasks and are helpful as the company grows and the low-level functions expand. A virtual bookkeeping assistant is a cost-effective staffing solution to resolve labor needs at a business-friendly cost. 

Bookkeepers assist businesses in maintaining their finances intact by monitoring accounts, transactions, and reports. A virtual assistant bookkeeper organizes, collects, and stores the company’s financial records, including cash flow statements, loss statements, and bank reconciliations.

bookkeeping virtual assistant can significantly support your bookkeeping practice by taking over tasks such as data entry, organization of financial information, invoicing, billing, reconciliation, expense management, document organization, payroll assistance, communication with clients and stakeholders, appointment scheduling, research, basic reporting, social media management, and other administrative tasks. By taking over these responsibilities, a bookkeeping assistant can free up your time to focus on strategic business activities and client relationships. Effective communication, clear expectations, and proper training are essential for maximizing the benefits of integrating a virtual assistant into your bookkeeping practice. So, when you hire a bookkeeper, a small business can succeed.

Engaging a virtual bookkeeping assistant allows you to optimize your business work by delegating data entry, invoicing, expense tracking, and reconciliations. This enables you to prioritize fundamental business functions, strengthen client connections, and attain heightened operational effectiveness within your bookkeeping practice.

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