Virtual Appointment Setter

Hire your virtual appointment setter, as with the right appointment setter, you can: 

  • Help your sales team to maximize sales opportunities
  • Ensure there are prompt follow-ups with clients
  • Streamline the sales process
  • Enhance customer engagement
Virtual appointment setter working

Gain more sales leads by approaching the right people, at the right time, with the right message.

What is an appointment setter?

A virtual appointment setter, otherwise known as an appointment generator or a VA setter, is a person working remotely who helps companies and small businesses, even startups, with appointment scheduling and customer communication tasks.

Similar to a standard sales lead setter, these virtual assistants are mostly in charge of scheduling appointments. However, such skilled assistants can deliver cold calling, customer support, and email management. In short, these VAs will arrange consultations between sales staff and potential clients.

What does an appointment setter do?

The typical duties of a work-from-home appointment setter are vast. Usually, virtual assistants can be utilized to complete the following tasks:

  • Make cold calls
  • Schedule or reschedule appointments
  • Generate leads
  • Conduct follow-up calls
  • Offer a general overview or info about the business they represent
  • Elaborate on the business’s service and products to potential clients
  • Manage any confusion that could arise when setting up meetings
  • Assist business owners by freeing up their time for more critical functions.

The benefits of hiring a virtual appointment setter

An appointment setter is good with time

Saving time

Delegating work from home appointment-setting jobs to a virtual assistant skilled at appointment setter services can free up much of your time. The business owner, as well as the internal sales team, can thus operate much more efficiently. Therefore, the sales team can focus on closing the sales and searching for leads.

An appointment setter helps to increase sales

Increasing the sales force

A virtual service setter is not only a telemarketer − this entity is part of the sales team. The online appointment generator can personalize an outreach script that is centered on the client’s services and products. Additionally, the virtual assistant will research the various businesses that should be contacted, locating the key decision-makers.

Staffing solution

Gain a cost-effective staffing solution

Unlike onsite staff, a virtual assistant is much more cost-effective for a business − a lower wage can apply. Because it is relatively easy to manage a remote team effectively, the need for heavy business expenses can be avoided. Such costs include office space, insurance, security frees, parking fees, and office furniture. All such savings can amount to a 60% savings for the business.

An appointment setter can help to promote the business

Promote your business

It is not easy to market yourself and your business, especially with the volume of competitors on the market. However, a skilled and best setter will have the training and experience with cold calling and other forms of outreach. Buyers invariably demand a litany of nurturing approaches as they move through the marketing funnel. The virtual appointment setter can focus on supplying these approaches to the leads, which the sales team can convert into customers.

Super-charge your sales team with the right data, and quality leads!

Hire an online VA setter for your business to help with cold calling, email outreach, lead generation, and appointment scheduling.

Book your free consultation today!

Frequently Asked Questions

Although mentioned above, a virtual appointment setter is a virtual assistant, thus a person working remotely, which in a very orderly matter sets up meeting for the sales team, and collects valuable leads that can become optional customers of a business. 


A VA setter can assist you in:

  • reorganize the sales process
  • boost customer engagement
  • increase your overall profits
  • ensuring that critical appointments are scheduled on time and professionally.

An online appointment generator characteristically communicates with customers through various communication channels, including phone calls, text messaging, email, and social media platforms.

Yes, many appointment setters work remotely and use digital communication tools to manage their schedules and coordinate appointments with sales staff and customers.

The success of an appointment setter can be measured based on the number of appointments scheduled, the quality of the arrangements booked, and the overall revenue generated from their outreach efforts.

Yes, a VA setter can work in any sector involving sales and customer engagement—in other words, from retail to real estate, healthcare, and beyond.

Appointment generators’ key role is to schedule appointments for the sales team, whereas a sales representative’s main task is to close deals and generate profits from those appointments.

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