Virtual Event Planning Assistant
The industry’s best kept secret the world over – a virtual event planning assistant.
It takes a team of professionals behind the scenes to execute flawless events
Moreover, the secret to a great event is having the right support.
Hiring a Virtual Event Planning Assistant Is That Support!
From planning, handling, and coordinating logistics and suppliers to the final stages of execution, a virtual assistant can be of incredible value in maintaining good relationships with clients and producing flawless private or corporate events.
What Is a Virtual Event Planning Assistant?
A virtual event planning assistant is a remote professional who helps event organizers coordinate and execute events, especially webinars, conferences, or online workshops. Their tasks typically include managing logistics, communicating with vendors and participants, coordinating schedules, overseeing technical aspects like streaming platforms, and ensuring a smooth experience for attendees. They use digital tools and platforms to facilitate collaboration, organization, and communication throughout the event planning process, ultimately aiming to deliver successful and engaging experiences.
Benefits of Hiring a Virtual Event Planning Assistant
Virtual assistants offer cost-effectiveness by removing the need for physical office space and associated overheads. They provide flexibility, work remotely from anywhere, and accommodate diverse schedules. VAs bring expertise in digital tools, streamlining processes, and enhancing event coordination efficiency. Their remote presence enables ongoing communication, timely responses, and seamless stakeholder coordination. Overall, event planning VAs provide a scalable and efficient solution for organizing successful virtual events while minimizing logistical challenges.
What Are the Duties of an Event Planning Assistant?
Duties include scheduling management and researching caterers, venues, decor suppliers, vendors, floral artists, performers, speakers, and musicians, to mention just a few.
- Virtual assistants produce unique itineraries.
- They make travel arrangements, from booking flights to accommodation and car rentals. These excellent assistants can help you obtain visa requirements and apply for visas.
- They can obtain permits, organize printing, and send invitations and thank you messages.
- A virtual event manager can confirm that your mail is current and that you’re mindful of any new requests or changes.
- They can take and return calls and liaise with vendors, ensuring the event remains within the budget.
- A virtual event planner can produce social media content and schedule posts.
What Does Event Planning Involve?
Event planning or event coordination requires proficiency in vendor management, people management, budgeting, logistics management, and planning in total.
A Virtual Event Planner for Private Event Planning
Virtual event planning assistants focused on private events can help create that special moment for a romantic proposal, incredible weddings, engagement parties, and other milestone events such as baby showers, anniversary parties, or birthday parties.
A Virtual Event Planner for Corporate Event Planning
From trade shows (internationally), seminars, product launches, corporate retreats, and team-building events to awards evenings, charity events, and golf days, a virtual event planning assistant can help make any event memorable. In addition, an event planner can also help fund fund-raising events, exhibitions, and conferences (in-person or online), as well as sporting and music festivals and events.
Set Your Event up for Success
A virtual event planner will understand what is needed to create a great event. More so, an event planner can help reduce your stress while delivering an event within your budget, with your dietary restrictions and preferences.
Just allow sufficient time to make the needed arrangements, and ensure that you communicate your preferences. In some cases, however, specific last-minute changes can be made. An event planner will guide the process using your creative input.
How It Works
Step 1: Inform us about your requirements
Step 2: Receive an immediate quote for your VA expenses
Step 3: Bring on board your VA
We’ve streamlined your hiring process, saving you 3-6 weeks!
Get In touch!
Book your complimentary consultation, and let us source you a great virtual event planning assistant for your personal or business admin needs.
Grow your business and save on costs with Aristo Sourcing.
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