Real Estate Virtual Assistant ​

Hire a virtual real estate assistant to free up your time for client service and grow your business. 

A Real Estate Virtual Assistant can help to close that home sale.

What is a Virtual Real Estate Assistant?

Business is all about growth. Hiring a virtual assistant for real estate services means endless growth. A VA in real estate will be a more cost-effective staffing solution than hiring someone or doing the work yourself. By doing more, you can grow faster, be more productive, and reduce stress and stagnation dramatically. 

"We have been extremely happy with the service and support we have received from the Aristo team the last couple of months. There have been times we have given the team projects with massive amounts of work, and the core team, with help from extra Aristo resources, has completed the entire research project by next morning. We have been to trade shows, and our VAs have reached out to people in advance and gotten us appointments that have lead directly to sales."
Craigh Pollak
Craig Pollak
SVP, Social Survey
A Virtual Real Estate Assistant

What a Real Estate Virtual Assistant Can Do for You

A real virtual assistant is a company admin who is your right hand. This assistant can assist with different assistant service tasks remotely.

For instance, an administrative assistant can cover other jobs such as:

Typical Realtor Virtual Assistant Tasks​


Virtual assistants are an excellent way to free up time for other tasks that need to be done. They allow you to focus on things that will make your business grow while they take care of day-to-day tasks.


A VA with marketing experience can assist with social media management, content creation, and email marketing. Grow your business’s online presence and boost brand awareness.

Lead Generation
Lead generation 

Your virtual assistant can help you find new contacts and turn them into warm leads. Beat the competition with a solid flow of new buyers and new properties to market.

Customer Service
Customer service 

Offer your clients a quality customer service experience. Get the calls answered and emails responded to promptly. Provide clients with the information they want in a professional and friendly way.

More Specialized Virtual Assistant Tasks

A real estate assistant can also take on roles such as a transaction coordinator. With advancements in technology and communication tools, many transaction coordinators operate virtually, providing support remotely. Virtual transaction coordinators offer the same services, managing transactions, handling documentation, coordinating communications, and ensuring compliance with real estate processes.

Hiring a virtual transaction coordinator or real estate assistant is a practical and often cost-effective solution for real estate professionals looking to streamline their operations while benefiting from the expertise of trained professionals.

Hire A Virtual Real Estate Assistant

How It Works​

Step 1: Tell us your requirements

Step 2: Receive an instant quote for your VA’s cost

Step 3: Onboard your VA

We’ve streamlined your hiring process, saving you 3-6 weeks!

How Can Aristo Sourcing Help You?

Aristo Sourcing is there to help grow franchised and independent real-estate companies, real estate brokerage, or those in the real estate industry to source the right online assistant, which includes sourcing the right virtual assistant for realtors.

Outsourcing enhances your core productivity and skill sets, eliminating barriers limiting the company’s growth.

Aristo Sourcing helps successful real estate companies and professionals become better positioned and more agile. Companies like yours can react quickly when the property market changes, giving them a competitive edge while limiting their running costs. 

Contact us to help you find the perfect real estate virtual assistant.

Frequently Asked Questions

A real estate virtual assistant is a remote worker who assists an estate agency from an offshore location. This real estate agent virtual assistant is 100% dedicated to your company and can take on different tasks. The virtual assistant is tasked to manage appointment setting and confirmations, data entry, calendar management, and other tasks thrown at them.

A real estate virtual assistant (VA) is a person who offers different services related to the real estate business. The duties of a VA for realtors include finding property details, managing, and entering data. A VA in real estate does these tasks from a remote location.

Based on some estimations, real estate virtual assistants can simplify business labor expenses by 40%. Moreover, your real estate business can elude overheads such as health insurance, social security benefits, medical and unemployment commitments, and much more.

An online assistant for your real estate businesses and agents is a person who works remotely for your company. More so, your aide is 100% dedicated to your goals, and they can assist with different tasks, such as making appointments, calendar management, data entry, and many more. 

You might be wondering what a real estate virtual assistant does. The answer is that an online aide for a real estate agent or business assists by reducing the workload associated with operating a business. These tasks can range from:

  • Research
  • Data entry
  • Basic bookkeeping
  • Spreadsheet creation and management
  • Cold calling
  • Managing and organizing agreements or contracts
  • Setting and organizing appointments
  • Calendar management
  • Creating letters or emails
  • Prospecting online marketing tasks
  • Proofreading
  • Translation
  • Website management
  • Customer Relationship Management (CRM).

​When you hire a real estate assistant, you can radically increase conversions, ​reduce your per-customer acquisition costs, and make your social presence more engaging. They can even assist with real estate website management​ and ​CRM.

The rate can depend on different factors, and naturally, native English-speaking virtual assistants or those who can do niche work will cost a bit more. But to give you an idea, watch this video: How to identify the right salary bracket for a role.

Do realtors use virtual assistants? Many do. The real estate virtual assistants are their right hand and are tasked to complete business admin work. Additionally, they can complete diverse tasks such as lead generation and database management or even marketing and finance.

Cold calling is a form of lead generation that can drive sales. It can be done through research, email, or phone to find new clients (such as investors or buyers). A successful cold call can get the agent in the door. The agent can then make their pitch.

A virtual assistant for a real estate agency can offer different services, from administrative tasks such as scheduling appointments and managing contact lists to more creative tasks such as designing marketing materials or writing marketing copy. A virtual assistant can also offer customer service support, manage social media accounts such as Facebook, Twitter, Instagram, and LinkedIn, and help with social media management. For instance, a virtual assistant can manage a realtor’s social media tasks, such as creating and managing profiles posting listings and photos, and even conducting market research.

There is no one-size-fits-all answer to this question, as the best virtual assistant for real estate agents depends on each agent’s needs and preferences. Yet, here are some factors to consider when determining whether or not a virtual assistant is right for you: for instance, how much time do you have to devote to your real estate business?

There are different ways in which a virtual assistant can assist you in saving money as a real estate agent or broker. Perhaps the most obvious way is by taking on some of the tasks you would otherwise have to pay someone else to do. For example, if you need someone to answer your phone calls and take messages, a virtual real estate assistant can do this for you at a fraction of the cost of hiring a full-time receptionist.

There are a couple of essential things you should look for when selecting a virtual assistant for real estate agents:

  1. The remote worker should have experience working with real estate agents. This will ensure they understand the industry and can provide the necessary support.
  2. They should be organized and detail-oriented. This will assist them in keeping track of your listings, appointments, and paperwork.
  3. They should be good communicators.

The benefits of utilizing an executive assistant for your real estate business are numerous. For instance, a real estate assistant can assist with managing an estate agent’s time more efficiently. When a personal assistant helps a real estate agent take on tasks such as scheduling appointments, replying to emails, and managing the calendar, the estate agent or broker can focus on more pressing charges, and they can boost their productivity. A real estate virtual assistant can assist a real estate agent stay organized.

The Ultimate Outsourcing Guide:

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