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Remote HR Assistant – Adding Value to Your Business

There are many benefits to hiring a remote HR assistant, also called a virtual HR assistant. For instance, such a person can assist your current human resources team if it lacks the workforce to complete tasks effectively. More so, an HR remote assistant can help busy business owners complete their work by taking over their human resources management. Another benefit is that delegating repetitive tasks to a virtual assistant will enhance your core team’s productivity. On the other hand, if you can’t afford to hire an HR manager but need a human resource department, an HR virtual assistant is a cost-effective option. There are various types of remote virtual assistants available. All of these help a company to boost its performance. In this article, we will be discussing the top 5 human resource services for various companies. The first is having an HR manager complete all the work. Thereafter, critical HR services must be conducted.

men from hr department discussing apllications sourced by a remote hr assistant

1. The outsourced human resource manager

A human resource manager leads and directs the HR department’s core function. This includes hiring, interviewing, paying, dealing with staff concerns relating to pay, staff benefits and leave, as well as sick leave. Moreover, an HR manager will enforce the company’s practices and policies.

What are the HR manager’s supervisory responsibilities?

The core tasks or responsibilities can be summarized as follows: recruits, conducts interviews, onboards new staff, and trains new department staff. Supervises the day-to-day workflow of the department. Offers constructive and prompt performance evaluations. Manages the discipline and firing of staff in line with company policy.

How can an outsourced HR manager benefit your business?

What a virtual HR manager will do is to enhance the admin, strategic, and operational capacity of the department. This is because the virtual assistant is not permanently employed − the company might need to stay agile and therefore to offboard staff. This staffing solution will enable agility. More so, a virtual assistant entering the role of an HR manager is an exception in human resources. The staff member will be able to handle all the human resource functions, including drafting of policies and their implementation. An HR manager will also adhere to the local statutory body and labor laws.

2. Payroll processing

Processing the payroll refers to compensating staff members for work completed over a period. This includes calculating the net salary earnings, withholding any deductions, filing payroll taxes, as well as delivering payment. Are you facing challenges with maintaining payroll records, therefore looking to hire a virtual assistant for payroll processing? You should ask whether the role to be filled requires critical out-of-the-box thinking to manage the staff records, payroll data, and salary ledger. If so, you should consider hiring a virtual assistant for your human resources department. By doing so, you can promote compliance with global financial, accounting, and payroll standards. 

A virtual assistant specializing in payroll processing would enable you to reduce your time spend, allowing you to focus on your core aspects. You can also save labor costs; and you need experience no delayed payrolls or incorrect tax calculations leading to government penalties. 

How can a remote assistant assist with payroll processing? 

Payroll is laborious, multifarious, and labor-intensive in accounting and finance. This applies to both multinational corporations with thousands of workers, as well as startups with only a few workers. Payroll is not just about salary −it includes various financial elements which relate to a staff’s work experience, incentives, deductions, taxes, bonuses, overtime, and more. Therefore, bringing up to date, sustaining, and amending the payroll records is important for any business, regardless of its size.

Why Hire a Virtual Assistant for Payroll Processing?

An efficient payroll is central for companies of different sizes to increase their management and to optimize payroll processing. Thus, hiring an experienced HR virtual assistant can help to reduce the workload and time spend, thus increasing the productivity of the team overall. Hiring a virtual assistant for payroll management means that all such processes can be completed more quickly, thus lessening lag between the staff member’s hire and first paycheck. A remote human resource assistant can also aid with studying the payroll data, predicting staff turnover, trends relating to absenteeism, and seasonal hiring requirements.

women from hr department interviewing someone sourced by a remote hr assistant

3. Human Resource Audits

A virtual assistant can also assist with the audit to determine the HR’s compliance status. The assistant will be able to make recommendations for future programs. These will include compliance with labor laws, best practices, and statutory and regulation requirements. The benefit of conducting an HR audit is that it can pinpoint the areas where the systems and processes are working, the complainants, if any, and where attention should be placed. Such can include ineffectiveness, gaps, and violations, which can all be corrected.

Why is a human resource audit important?

The main reason is that when undertaking an audit you protect the business from regulatory and legal complications. Also, an audit helps the team see where potential risks might be lurking. The team can address these issues while they are still minor issues, to prevent legal action against the company. This means that the company would be saving money by being proactive. An audit might also indicate areas where the work can be achieved differently. This does not imply wrongdoing, merely demonstrating another way of increasing productivity and saving the company money. Many companies only understand too late the need to be proactive.

Businesses are often swamped and so too are their HR departments. It is simply not possible always to accomplish everything. Adding extra help is therefore key to lessening the pressure, ensuring that the systems work perfectly. Failing to ensure order in business admin can lead to financial risk if laws are not adhered to. For this reason a voluntary HR compliance audit is suggested.

What are the different types of HR audit?

To recap, the main types of HR audit are as follows

  1. Compliance. Emphasis on how well the business is complying with current federal, state, or local laws and regulations.
  2. Best practices. Assists the business to enhance or maintain a competitive lead over the competition by equating its practices with rival businesses which are seen as having excellent HR practices.
  3. Strategic. Concentrates on weaknesses and strengths of processes and systems to conclude whether they work with the human resource department and strategic plan of the business.
  4. Function-specific. Centres on a precise area in the human resource function, for example payroll, records retention, or performance management.

4. Training and Development

At the core of HR processes are development and training of staff. A virtual assistant can assist with the training by permitting staff to go through the onboarding steps with them. This means that the VA can help the new staff member with the staff policies and procedures. This is very important especially for the first three months of employment. The new member will understand the company better; and the onboarding process will be speedier and more successful. More so, a remote assistant can help to develop the staff member’s skills and thus their overall performance. This can be done by identifying the staff member’s skill sets, their weaknesses, and strengths. Additional support through training can be provided to help the employee overcome their weaknesses, and build on their strengths. This upskilling and reskilling is also useful if the company wants their staff to remain agile. However, for this to be effective, the staff and HR department should have an open flow of communication.

5. Performance Management

To determine the effectiveness of the staff, a performance management system is suggested. However, how does your business measure staff performance? Are your objectives clearly defined based on your business goals? In addition, how does this relate to the individual’s own goals? To grasp the performance of an employee means to create a culture in which the individual can bloom. This is not meant to control or restrict a member of staff, but to encourage them to be more at ease with themselves, and thus to do more. Unfortunately, some staff members do underperform. Such members can, for instance, be placed with best performers who can mentor and help them to develop. If this does not work, the member faces elimination from the team. However, rectifying behaviour sometimes comes by way of training. Some people perform better if rewarded. This could for instance be something such as a bonus for achieving targets.

What are the other benefits of a performance management system?

f the company lacks a human resource department it would be best to introduce this at the outset. If the company has a department, this introduction might cause some tension; nevertheless, it will help to boost productivity.

Endnote

A business can boost productivity by investing in its HR department. In most cases, hiring onsite staff is simply not a possibility. However, outsourcing allows a company to hire great talent at a fraction of the cost. In fact, a company can save up to 70% on business overheads just through outsourcing. A company can select from three options:

  • Outsource the whole department and its function to a third party company
  • Outsource the HR management role to a virtual assistant
  • Hire a virtual assistant to assist the HR department. 

The choice will depend on the needs and goals of the individual company. If you are not 100% sure what your next step should be, we do recommend that you speak to our outsourcing expert. Book your complimentary call today.

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