A legal virtual assistant can help a law firm manage projects, schedule appointments, draft letters, and more. A virtual assistant (VA) provides administrative support to lawyers or other professionals with limited need for face-to-face interaction. Virtual legal assistant jobs could help you with many tasks often required in practice areas like litigation. For example, if you’re working on several cases at once but don’t have an assistant or paralegal available to help with scheduling meetings and drafting correspondence for clients or opposing counsels, then hiring a virtual assistant could be helpful for your firm’s productivity and client service levels. Here are a few legal virtual assistant jobs that can save you time and money!Â
Email management
- Responding to emails
- Organizing emails
- Setting up email filters
- Forwarding emails
- Replying to emails
- Sending emails out from your account, like newsletters and other bulk mailings
Drafting letters
Good writing is essential for any business, but it’s vital for a legal virtual assistant. A well-written letter can make or break a case and attract new clients to your law firm. At the same time, sloppy or unprofessional writing can send potential clients running toward your rival legal firm or attorney. To make sure you always get the best possible results from using a virtual legal assistant, there are several things you should keep in mind when drafting letters:
Keep it short and sweet!
The shorter your letter is, the easier it will be for your reader (and even yourself) to read through without losing interest in what you’re saying. Suppose customers feel they could have gotten their point across in fewer words. In that case, they may not take as much time reading through everything else that needs explaining before deciding whether or not they want to do business with you—thus wasting valuable time that could have been better spent elsewhere!
Make sure everything makes sense!
One of my favorite pieces of advice came from my mother: “If someone asked me what I did today,” she said once while we were having dinner together at home shortly after graduating high school… “I would tell them exactly what happened—even if none of those things were interesting.” She was correct; people don’t care about every little detail unless something interesting happens along with all those details (like an exciting accident on their way home from work). So keep this rule in mind when drafting any correspondence–don’t give too much away unless necessary because, more often than not, people only want facts without any unnecessary details getting dragged along into conversation, unnecessarily clogging up space where more important stuff could’ve been said instead.”
Scheduling appointments
When you’re juggling a lot of clients, appointments can start to feel like an afterthought. How often have you scheduled an important meeting with a client, only to forget about it later? Thankfully, virtual assistants can help keep your life organized by scheduling appointments for you and sending reminders.
Schedule appointments for clients
Some legal virtual assistants will schedule appointments on behalf of their clients and send reminders by email or phone call. This ensures that the client is reminded of their upcoming meeting and has everything they need (like documents) before they arrive at the lawyer’s office.
Schedule appointments for your staff members
If you have other staff members who need to meet with clients in person but don’t want them to handle all the booking logistics themselves, consider hiring a legal virtual assistant who can take care of those tasks instead of having each person do it themselves!
Email marketing
Email marketing is one of the best ways to reach a large audience quickly. While you can use an email newsletter for this purpose, sending individual emails to your clients and potential clients is vital. You can convey specific information about their case or product in these emails, which will help them make informed decisions about what they need from you as their legal assistant.
It would be best if you began with a general email that has been sent out to everyone on your mailing list. This will let people know what type of content customers can expect from future messages from you or other companies within your network. Then, when sending another message after that first one has been read by everyone else who was signed up at the same time as yourself (and those who have since opted in), personalize each email by including information relevant only to those who signed up afterward—such as specific details regarding their case or product interest level among other things like age range and gender preference etcetera.”
Social media marketing
Social media is a great way to connect with clients and potential clients. You can use social media to promote your business and find new clients.
Social media is also excellent for finding new employees, vendors, and interns.
Filing and document management
Document management is one of the essential services of a legal virtual assistant. Their expertise in filing and organizing documents can make your life much easier, especially if you have a lot of paper to keep track of.
They can also help with the following:
- creating folders for every client document
- uploading new client files to Google Drive or Dropbox
- downloading old case files from Google Drive or Dropbox
- archiving old case files
Business development
If you’re thinking about hiring a virtual assistant, but aren’t sure what they can do for your business, here are some of the most common services they provide:
- This includes marketing and networking. It can also include sales! A VA can help find new clients, reach out to potential clients and provide additional services that are not just legal. Your VAs should be able to identify their strengths and weaknesses so that they can best serve your needs in this area.
Legal research
Research and writing
Legal virtual assistants can conduct legal research, draft letters and memos, and write briefs for all areas of law.
Researching legal cases
A VA may help you find specific court decisions or legislation related to your case, or they may direct you to relevant resources within the library of a law school where they’ve worked as an assistant professor.
Researching legislation
Searching for cases that match your situation is one thing; finding out what statutes apply could be another. A VA could help identify relevant laws so that you can access them easily when necessary (and ensure there aren’t any legal loopholes). They’ll also provide information about how recently those laws were updated—a crucial fact when considering how current this information actually is!
Researching law journals
Even if you’re not familiar with legal terminology, it’s easy enough for someone else who knows what they’re doing (like a professional) to explain why something happened in certain circumstances based on their knowledge base alone rather than having someone else spend hours upon hours trying to understand every detail themselves before being able to come up with conclusions based off their findings!
Travel arrangements
Booking travel, arranging flights, hotels, car rentals, and transportation between airports, hotels, and offices.Â
Virtual legal assistant jobs can be done remotely
A legal firm can hire a remote staff member without worrying about benefits or other workplace issues. You don’t have to worry about benefits or other workplace issues if your firm works with a remote staff member. You can hire virtual assistants and keep them as long as they want to work for you. This saves you time, money, and headaches because these employees can work from anywhere worldwide.
If your law firm wants to hire remote staff members, look for someone with experience working remotely. It’s crucial that this person can communicate clearly through email and phone calls, so there are no misunderstandings between the two of you. For example: If an employee asks for a raise but does not get one within two weeks, then it might be time for them to leave anyway (if this happens often).
Conclusion
When you’re looking for a legal virtual assistant, make sure that you check their references and ask for samples of their work. You can also ask them to complete a test project before hiring them full-time so that you know how much work they can do and whether or not they can meet your needs.