a remote adminstrative assstant working on her laptop

Why You Need a Remote Administrative Assistant

A remote administrative assistant can be a game-changer for entrepreneurs and start-ups. If you compare such a person with an onsite employee, you quickly understand why – costs. An admin assistant working onsite can cost a business $25,000 to $50,000 annually, just to do administrative work. This will not be the full amount, however, since the business must cost in additional fees. Besides cost savings, a business can benefit for other reasons when hiring a remote assistant. Let’s explore these advantages.

Save you money

Business costs can be dramatically reduced if you hire a remote administrative assistant, instead of paying an onsite staff member. That said, there are two key differences between a remote worker and one employed onsite. A remote assistant (also known as a virtual assistant) is not an employee. Rather, this person is a hired consultant who works remotely. In contrast, an onsite employee is a staff member who will demand additional costs, such as taxes, insurance fees, workstation costs (ranging from desks, to chairs, to computers to stationary) and rental space. In fact, a company can save around $11,000 per person annually on a person who works remotely. Normally a business does not pay out benefits to a remote worker. However, this is up to the company. Nevertheless, their tasks are similar. These tasks include making calls, scheduling appointments, making travel arrangements, preparing reports, sorting out the email inbox, and offering general office support. All such matters can be done for less − much less. This savings on business expenses can be used for marketing, or investing in other skilled staff, which might otherwise not have been possible.

Boost productivity

Alongside the cost savings, productivity is another massive benefit for any business. The main reason for this is that the time-consuming and repetitive tasks are outsourced to a remote assistant who will accomplish the same quality and amount of work as an onsite worker. Therefore the business does not waste any valuable resources, whether money or time taken by the core staff. Core staff will thus have more time to focus on their core work (the work they were hired to do). The tasks that the core staff undertakes are more high-level, and will help to grow the company more rapidly. Meanwhile, the remote admin assistant will quietly complete the admin tasks and have everything ready for the onsite team. Moreover, as the core team are given more time to attend to the work they love, they will also feel valued, and in return be more productive. The business can then consider moving towards a four-day week.

Moving towards a four-day week

The five-day work week became the norm in the 19 th century. It was simple – you work and go home, and then repeat. This does not always lead to a healthy work-life balance. However, with technology developments, the need to work long hours has diminished. More so, it has been shown that working a full week does not mean a higher productivity level. In fact, in contrast, working less can boost productivity. Iceland has shown, for example, that a four-day workweek is successful. Also, in Japan, the Microsoft offices ran a trial which reflected a 40% increase in productivity . A similar work strategy is gaining popularity in countries such as Sweden, New Zealand, and the United Kingdom. The benefit of a shorter workweek is a reduction of costs for all − running costs, for instance, will decrease by cutting out one workday. Workers will also save on work-related travel costs. Additionally, workers are happier and have fewer health issues. However, there is another benefit – this strategy helps to retain your good staff.

Able to access great talent

When you hire, you want to hire the best. The problem is that your budget will not go far if you have to hire locally. However, with outsourcing, you expand your net, and are able to access top-quality people. More so, with technological developments, geographical restrictions become less of a concern. The only two factors to consider, however, are whether such remote workers have a good command of the English language, and in which time zone they operate. This will influence your choice of remote worker.

Employee Retention

The ability to retain staff was mentioned above. This feature is a benefit in its own right. Hiring staff costs money and time. In addition, a company spends money on training and onboarding every new recruit. When a worker decides to resign, the company is left in the lurch. The HR department is then obliged to repeat the entire hiring process. The HR manager is then unable to complete other tasks which might boost staff morale, having to spend time on sourcing new candidates.

The bottom line

Hiring a remote administrative assistant can offer five great benefits to you and your team. The remote worker, although not being in the office, will integrate perfectly with the rest of the team despite working remotely as a consultant. Such a remote worker can perform all the same tasks an onsite worker. That said, knowing when to outsource and how to go about this process can be somewhat overwhelming. This is a normal response to a stressful situation. Aristo Sourcing offers an outsourcing specialist to assist you here. The outsourcing specialist has had years of experience working with some of the largest businesses globally. Yet Aristo Sourcing is there even for the smallest business. You can book a free call in which you can discuss your situation and your needs. Call now.

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