Remote Data Entry: Why Outsourcing Is Better

Last Updated on September 13, 2023

Data entry is one of the most common tasks outsourced to remote data entry virtual assistants. But why is it so popular? It’s simple! Data entry is a necessary evil, but it’s time-consuming, and it can quickly be done by a virtual assistant cheaply. 

More so, remote data entry is the process of entering data into a database (or computer system) but done remotely. Subject to proper protocols to safeguard sensitive data, this process can be cost-effective, time-saving, and offer greater flexibility to the hiring company. 

Data entry is time-consuming and costly to execute in-house

The fact is data entry is time-consuming and expensive to execute if done in-house. In fact, it can take days or even weeks to convert data into relevant information. If you’re not careful, you may spend more money on your onsite staff, who don’t bring value to your business or product development. Moreover, these staff could be used better. 

Instead, you can easily outsource the data entry tasks to a remote data entry virtual assistant. Just keep in mind the following:

Time zone differences:

Your virtual assistant might work when you need them online for a meeting or project completion. 

Communication issues:

Your virtual assistant might not be familiar with the processes involved in completing specific tasks. As such, some training might be needed so your virtual assistant will be familiar with your needs. 

Performance issues:

You can avoid performance issues if you make your expectations apparent. Again, this relates to effective communication

It’s not a productive use of your employees’ time

When your employees are doing data entry tasks, they’re not working on the projects that add value to your business. They’re not creating content or building relationships that help grow your company. Also, they’re just entering numbers into an Excel spreadsheet. Data entry is a low-level task; it doesn’t require much creativity or problem-solving skills like other tasks.

Simply put, if you have employees working on data entry tasks instead of their core responsibilities (like writing blog posts or strategizing about expanding into new geographic areas), those employees aren’t being productive for your business.

Your employees can’t devote their full attention to your business

If your employees are doing data entry, they can’t devote their full attention to other vital tasks. They’re distracted by other work, which distracts them from the tasks. This can lead to mistakes and errors in what you’ve asked them to do—and it also means that these employees won’t be able to concentrate on the task at hand as much as they should be able to.

Moreover, this strains employee morale because they’ll feel stressed out over whether or not they’ve done something right or wrong, which makes it harder for them to do their jobs well—and this leads directly back to feeling like their job satisfaction is suffering.

Inefficient data entry leads to inefficiency throughout the organization

When you outsource your data entry tasks, you can avoid inefficiencies throughout your organization.

Remote data entry workers are often trained to be highly accurate or productive. They are detailed focused and able to avoid mistakes that lead to delays or new projects being created. 

Another problem with in-house data entry is that it’s difficult to measure the impact on productivity since there may be multiple issues working together simultaneously (for example, inefficient process X causing inefficient process Y). It’s also difficult to quantify precisely how much time a worker spends on each project because there is no way for an employee to track their own progress – only their supervisor can see this information at any given time!

You don’t want to hire new staff for a temporary task

If you’re not convinced that it’s worth hiring remote data entry workers to complete a temporary task, consider this: You need to be able to justify the cost of hiring new employees. If the work is only going to last for a few months, it may not make sense for your business, but a virtual assistant would be better. 

Also, when hiring someone new for an indefinite period of time, you need to hire someone who can work independently. That way, if something happened and they couldn’t come to work one day or needed extra time off due to illness or other circumstances, your organization would still be able to get their work done without any problems arising from their absence during that time frame.

Finally, suppose there are already people who have created templates for data entry tasks in the past (whether digital or paper). In that case, those people should be brought back on board with re-postings so they can complete them quickly without additional training required by anyone else involved with completing those projects later down the road after the initial setup has been completed successfully by other parties first before starting over again at another location where follow up needs updating again but needs additional attention given its success rate after being put into place initially back home earlier last year when first started doing business locally.

You only need to pay for the work that’s done

If you outsource, there’s no need to pay for idle time or training. You save money on office space, equipment, benefits, and insurance. Also, you save money on taxes because the person doing the work is not your employee.

Do the math, and you’ll see how much you could save by outsourcing

If you decide to outsource your data entry tasks to a remote data entry worker, it’s essential to consider the cost savings. Here are some of the significant advantages:

  • You’ll save money on staffing costs. You could conserve around 30% to 60% on salaries but not just wages, but also other costs associated with hiring staff. When you factor in benefits and other expenses related to maintaining an in-house staff, outsourcing becomes even more cost-effective, especially considering how much time can be saved by outsourcing.
  • Your company will experience a productivity increase because its employees won’t have to worry about entering data or performing tedious tasks like updating spreadsheets or databases. With this added free time on their hands, they’ll be able to focus on higher-level activities such as sales and marketing initiatives that generate revenue for your business (and thus increase its value).

As you’ve seen here today, there are many reasons why companies choose outsourcing over hiring full-time employees: lower overhead costs; faster turnaround times; increased productivity levels among remaining staff members; better customer service experiences thanks to shorter response times; etcetera!


Even if you’re just starting out, it’s worth outsourcing your data entry to a remote data entry assistant. The time and money saved by outsourcing can be invested in growing your business or hiring more employees for other tasks. If you’re an established company with lots of data entry needs, consider outsourcing it entirely so that your employees can work on more productive tasks instead!


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