How are you doing? Busy, I bet. There’s never enough time between running a business and managing your personal life. Some experts estimate we spend nearly 14 hours a week just handling emails! That adds up to more than four months per year—no short time. It doesn’t have to be this way: We can use our time and resources better by identifying the most considerable time wasters and finding intelligent ways to reduce them. Here are a few ways that can help you get started today:
Regularly check your emails.
Emails are one of the biggest time wasters. It can be difficult to stop checking your email, whether trying to avoid something or being too distracted by the constant stream of new messages.
You must check your email less frequently to avoid wasting time trying to get organized later. Still, it can also be tempting to keep checking it throughout the day because of the anxiety associated with missing out on something important. The key is balancing keeping up with your inbox and letting go of those fears so they don’t hold back productivity at work.
Listen to voicemails
One of the easiest ways to reduce time spent listening to voicemails is to ensure you listen to them first. This can be done by setting up automatic responses that let customers know when someone will get back to them or offer other options if it’s not urgent.
Also, listen carefully and respond promptly when customers leave messages! It’s crucial for businesses of any size (tiny ones) that their customers feel heard and responded to. Voicemail is often a customer’s only communication method, so you must take the time necessary to respond appropriately.
If someone needs help immediately but doesn’t want or need an immediate response, they may leave a voicemail instead of calling. These messages tend to be less complicated than other forms of communication—and thus easier for businesses that aren’t yet used to talking with people via phone every day- but require careful attention so as not to neglect anyone!
Focus on annoying, less popular time wasters.
Have you ever been on the phone with a client only to have an in-office meeting start? Or had to stop working on a project to attend a meeting where no actionable items were discussed? Are there any other annoying time wasters that you regularly experience at work?
If so, it’s time to identify them and eliminate them.
Identifying these annoyances is easy; they’re the things that are frustrating or inefficient in your day-to-day life. But eliminating them is more complicated. Start by asking yourself: “What can I do differently, so this doesn’t happen again? How much of my day is spent dealing with this problem?” You may find that the answers lead you toward specific solutions (i.e., taking steps toward making sure meetings have clear goals). If not, don’t be discouraged! There are still ways for business owners like yourself to make changes within your company culture—a topic we’ll discuss next week!
Tackle Less-Fun Administrative Tasks
Identify low-value work and delegate it to someone else. If you’re spending a lot of time on administrative tasks, like answering emails or filing paperwork, it might be because your responsibilities are too broad.
Instead of taking on these tasks yourself, consider delegating them to an assistant or virtual assistant who can help with less-fun administrative tasks. At the same time, you focus on higher-level business management issues.
It’s all about finding the right balance between high-value activities, like working on sales leads or brainstorming new product ideas with team members, versus lower-value activities that can be delegated to someone else (and they’ll thank you for it!). You’ll probably not find that perfect balance overnight—it takes some trial and error! But once you get there, your business will be better off.
Hire a Virtual Assistant
Hiring a virtual assistant can be expensive, but it’s also an investment in time that will save you money. Instead of wasting time handling administrative tasks that aren’t core to your business, you’ll be able to focus on what matters: growing your business and making more money.
Hiring a virtual assistant means delegating these menial tasks so that YOU won’t have to do them anymore! Your new virtual assistant will help organize your schedule, coordinate meetings with clients and suppliers, manage social media accounts (including scheduling posts), process invoices, and pay bills—you name it! With their assistance at all times via email or phone call (or even video chat), there’s no reason any small task should take up too much of your valuable time.
Use this guide to learn how to identify and eliminate the top time wasters in your business.
This guide is a helpful tool for entrepreneurs, as it will help you to stop wasting time and focus on the most critical tasks.
Your time is valuable. You cannot get back that hour spent looking for something you’ve already lost or that unnecessary meeting with a client who won’t be able to pay their bill in time. As an entrepreneur, you have many obligations and responsibilities—running a business requires constant vigilance against wasting time on things that aren’t helpful or meaningful.
This guide will give you practical advice on identifying and eliminating ordinary time wasters so you can spend more of your days focused on what matters most: growing your business and building your brand.
Conclusion: How to Identify and Reduce Your Business’ Biggest Time Wasters
When it comes to improving your productivity and streamlining your daily tasks, there’s no such thing as too much information. This guide will help you identify and eliminate the top time wasters in your business so you can get back to running things as efficiently as possible.