types of data entry on screen

Types of Data Entry and How a Data Entry Clerk can Help

Data entry is a task both non-strategic and time-consuming. Many businesses owners simply do not have the time to process their findings into data. A virtual assistant can effortlessly complete your various data entry duties. Such tasks can be divided into several types of data entry, which include data entry conversion, data processing, data transcription, data typing, and data management.

A data entry virtual assistant, or data entry clerk, can complete these types of data entry while adhering to data entry norms, data security, quality management, cost reduction, and importantly, confidentiality. That said, below are the areas or types of data entry a virtual assistant can accomplish for any company. Businesses vary, but include law firms, insurance companies, and agencies or NGOs that require a unified coding format.

How a data entry assistant can be valuable for data entry

Supplying precise data entry is a definite skill, despite being mundane and laborious. Therefore, data entry clerk responsibilities include entering data gathered from surveys or demographics, which can be used by the sales team, or for marketing or advertising.

Data conversion

Firstly, what a data entry clerk does is to enter data from hardcopy to softcopy. A data entry clerk is tasked to convert data from one format to another. Moreover, the objective of data conversion is to avoid corruption or data loss, by preserving the reliability of the embedded structures and data. The process of maintaining data integrity is through keeping the data structure and formats similar.

There is a distinct advantage to hiring a data entry virtual assistant: you can avoid information breach, and data loss. More so, having the data on hand increases utilization of the data, which can make a business more competitive.

Data processing

A data entry assistant can format the various company files, while also processing data and replicating files to increase productivity. As a result, staff can make better decisions, giving more reliable and more accurate verdicts. Companies can increase their profits while cutting costs and reducing storage, while employees gain access to useful data. Data mining is dependent on the quality of the data source. To gain quality data, the data must be processed to facilitate data mining and efficiency.

Data transcription

Data transcription offers info about the codes. A virtual assistant’s data entry duties would include, for instance, changing medical notes into code. This is because data transcription refers to the conversion of different forms of data. Data can be converted from writing form to a database, or from voice message to text. This process of data transcription is important for qualitative research. More so, this data can then be easier shared and analyzed.

Data typing

Key elements of data-entry by a data clerk are typing skills and speed. Speed is normally around 25 words per minute. However, data must be accurately entered, and checked after completion.

Data management

Maintaining an up-to-date database is imperative. A data entry person manages the information for the client or stakeholder. Management includes conducting data entry duties whether offline or online. Also, a data entry assistant would also ensure that the data is stored in the correct format. An excellent data management system enhances any business. Conversely, the lack of a proper system can create silos; or the data can be inconsistent, with the quality of the data questionable, leading to errors in reporting and strategic decisions.

Finally

A remote assistant to complete data entry can offer many benefits to a business. The process of data entry is arduous; nevertheless, a data entry assistant will accomplish the task assiduously, and at a lower cost than for an onsite person. The virtual assistant will complete the tasks based on the rules and regulations of the business. If you are ready to scale up, and want someone else to complete your data entry, do contact Aristo Sourcing. Aristo Sourcing will source a great remote data entry assistant to relieve you of this onerous task, giving you space to increase your business productivity.

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