team having time free since they hired a virtual assistant for a nonprofit

Why Hire a Virtual Assistant for a Nonprofit?

Nonprofits, charities, and other social enterprises constantly need to obtain funding and keep their existing funders happy. In many cases, it means using their investments to supplement the costs of a project, that the funders can see a commitment from the organization. However, another way is to hire a virtual assistant for a nonprofit.


What is the importance of an NGO?

A nonprofit organization plays a crucial role in assisting everyday people to ensure their rights are protected by advocacy, monitoring governments and institutions, and helping people in different ways. These can range from developing society, educating communities, and encouraging citizen participation. The people that work for these organizations tend to see it as a calling and are dedicate to make a difference in the world.

What is the common challenge NGOs face?

The biggest challenge for non-profits is funding. The recommendation from the Better Business Bureau’s standards is that salaries should be capped at 65% of the total costs and that the total costs of the NGO should be less than 35% of the fundraising efforts of a non-profit organization. However, this does not always occur, and note that salaries usually include a healthcare stipend and additional benefits.

How can an NGO curb costs?

The easiest and most effective method of curbing their expense is to cut labor costs. Compared to an on-site worker, you can say up to 93% of your operating costs each year. This is because you don’t want to impact the projects negatively. Therefore, outsourcing can be a solution.

Although, some executive directors believe in using volunteers to assist with the daily admin play and doing these tasks promptly. However, volunteers can be unreliable and might lack the skills needed to complete the work correctly. In contrast, hiring a virtual assistant for a Nonprofit means onboarding the right person with the right skills to complete the work on time but still cost-effectively. 

What task can be delegated to a nonprofit virtual assistant?

A vital role a remote worker can play is acting as the project manager, which coordinates the different volunteers. Although volunteers can be a problem, they are helpful, especially in building relationships in their communities. However, to get the best out of your volunteers, you need to manage them effectively and connect better with the NGO core staff. Your remote assistant can help make sure the volunteer’s tasks are up-to-date and all the material they need is branded correctly and given to them to complete their tasks.

Linking with donors

As mentioned funding, is critical, and building solid relationships with your donors even more. Your virtual assistant or non profit organization virtual assistant can help to send out letters of gratitude to them and keep them updated about events by sending our newsletters and invites and keeping a record of the funds received. Therefore, your donor will feel more connected, make NGOs dedicated remain a donor for more extended, and promote your NGO to their network. 

Assist with fundraising and grant writing

Grant writing is a skill, and asking an unskilled volunteer to complete it always works. To be professional, sending our clear and commanding grant letters is imperative. Your virtual worker can assist with these critical yet time-consuming tasks. Your virtual assistant can gather data about grant opportunities and donors, which you will need to fund your projects.

Support your organization

Time is a commodity many don’t; therefore, a virtual assistant can help the team to remain organized as your projects change and new grants are received. The same applies to NGOs by removing the mundane and time-consuming tasks from your core workers and outsourcing this to a remote worker, which can do this type of being received. As such, nonprofit virtual assistants can assist with the non-profit organization – tasks such as accounting, using QuickBooks, doing the administration, managing the human resources tasks, and also doing the payroll, including recruiting and training. But a remote virtual personal assistant can also help with technical tasks, such as IT management. 

Marketing your NGO

A virtual worker, working online, can also effectively market your non-profit by informing the public of the programs and services through storytelling, which will engage the audience. This can be done through year-end reports and your organization’s social media communication by keeping the entries up to date and even assisting with video editing or graphic design. Also, a non profit organization virtual assistant can help with online marketing.

Are you ready to onboard your first virtual assistant for your NGO?

Aristo Sourcing is here to assist. We recommend a discovery call (which is complimentary), where our skilled outsourcing expert can help you navigate this seemingly strange and unknown world. Our outsourcing expert will help you source the best virtual assistance, with the right virtual experience, someone that can offer virtual assistant services with professionalism for a small business or a non profit. But reach out if you need more information – connect with us, and book your appointment today.

Additional information: 

How do I get started with a virtual assistant for my nonprofit?

Thinking the right virtual assistant nonprofit, you need to know what tasks you want to offboard to a virtual assistant. This will help to gauge what requirements need to have, such as assistance with donations, contribution to social media management or email marketing, or help with your website. Then reach out to Aristo Sourcing to assist you to source a great person. 

What are the main tasks that a virtual assistant for a nonprofit organization would perform?

An average nonprofit organization has a staff of 3 people. But 70% of nonprofit organizations have a budget for a virtual assistant. Here virtual assistants can be tasked to do several things: 

  • A virtual assistant can help with a variety of tasks for a nonprofit, including administrative tasks, customer service, and social media management.
  • Also, a virtual assistant should have experience with the software and tools that a nonprofit uses, such as customer relationship management (CRM) software. Therefore can assist with website management.

That said, there are different reasons why an NGO will hire a virtual assistant

These tasks are: 

  • 50% of nonprofits use a virtual assistant for social media tasks.
  • 40% of nonprofits use a virtual assistant for website maintenance.
  • 30% of nonprofits use a virtual assistant for email management.
  • 20% of nonprofits use a virtual assistant for fundraising.
  • 10% of nonprofits use a virtual assistant for event planning.
  • 5% of nonprofits use a virtual assistant for grant writing.

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