office virtual assistant working on a laptop

Office Virtual Assistant – Your Key to Success

When your startup grows and reaches a level of success the workload also increases. As a business owner, you will be at a crossroads − selecting your future strategy can make or break your success, going forward. Many smaller entrepreneurs are following the lead of larger international corporations. These include Unilever, Apply, Caterpillar, Whirlpool and General Electric, all of which are outsourcing some of their tasks. Therefore, similar to their larger counterparts, smaller business owners are outsourcing non-core tasks to virtual assistants. One popular remote assistant that companies are onboarding is an office virtual assistant.

What is a virtual office assistant? 

A virtual office assistant is an independent contract worker who works remotely. The worker’s location can be anywhere in the world; however, it is mostly in a similar time zone to the business. The work from home virtual assistant works from their home office accomplishing tasks for various businesses.

office virtual assistant working on PC

A virtual office assistant’s main tasks

A virtual assistant offering office support can complete various tasks. These virtual assistant tasks can range from admin and business support to technical services. Here are some of the most important tasks that virtual assistants can handle:

Handle travel scheduling and arrangements

A remote assistant can handle travel scheduling and arrangements – hotel bookings, flights, and transport arrangements. This will save you, as the business owner, the hassle and time these arrangements take to make. However, the remote assistant does not need to be limited to making only your personal arrangements – a remote assistant can make any arrangements on behalf of the whole team.

Complete your data entry

Your virtual assistant can complete your data entry. This is a mundane process, yet a much overlooked task. A remote office assistant can easily accomplish this task. The amount of time you save will surprise you. More so, such an assistant will cost you less in wages than any of your on-site team. This savings can then be reinvested into your business to scale it faster.

Undertake your bookkeeping

A remote office worker can undertake your bookkeeping. If you want to reduce your business overheads spending money you could hire a remote worker to take on admin-related tasks. One of these is bookkeeping work. A skilled virtual bookkeeping assistant would save you taking on the bookkeeping, and would cost you less than paying an on-site worker.

Manage follow-ups

Virtual office assistants can manage follow-ups. A time-consuming task is chasing people for replies. Whether clients, business partners, or suppliers – a remote assistant can do the contacting. You can then remain on top of your important tasks, while this labour-intensive task is not neglected.

Deal with your phone calls

Let a remote assistant deal with your phone calls. Besides following up on stakeholders, a virtual assistant can also take care of phone calls. This includes not only cold calling, but other outreach calls to help you grow your business. Do ensure that you opt for native-English speaking virtual assistants, if the business language of your country is English. Such assistants will manage your customer service smoothly.

Managing office supplies

A virtual assistant can source best prices on office equipment and supplies, such as finding you a cheaper printing contractor, thus ensuring that your staff have what they need to do their work. Significantly, this office worker will ensure that your team remains efficient, and you do not waste money: rather, you will save it.

Managing spreadsheets and presentations

Need a presentation ready for an important conference or sales pitch? Your virtual assistant can prepare this for you. More so, they can also format your spreadsheets and get other documents ready for you.

Email inbox management

Many businesses owners are swamped with emails. As a result, many emails are overlooked. If you want to grow your business, you don’t want to miss important business opportunities. Your virtual assistant can help to manage your inbox. This skilled person can sort out any clutter from what is important – all of this in total confidentially.

Still not convinced?

If you aren’t convinced that a virtual assistant will be an asset for your business you should look at all the benefits. Examine how these benefits can help to boost your success.

Lowering costs

Higher business overheads mean less profit. As an entrepreneur and business owner you want to reduce these costs so that you can grow your company more quickly. This is also the main reason for large corporations hiring virtual assistants. Companies can save between 40% to 70% on costs. A virtual assistant does not command benefits related to health care, retirement, travel, and use of a company cellphone or laptop. Such a person is also not subject to local taxes. All this results in direct savings for the business.

Access to great talent

In many cases hiring the best comes at a stiff fee. However, spreading your net a bit wider, you can hire a top-quality person, highly skilled at what they do, for less. This means onboarding at any given time those skills your company needs. It also means some form of flexibility: you can onboard the talent skills as your business develops. You can then remain agile in competing with your competitors.

Boost your productivity

A knock-on effect of hiring a virtual assistant is increased productivity – for the whole team. When a remote assistant takes over those time-consuming and repetitive tasks, you and your team members have more time to focus on your core tasks. Nevertheless, behind the scenes all the work still is done. You have your presentation out on time; your files are always up to date; data is accessible when any of your team requires it. More so, think of the average on-site worker who is only productive three hours daily – yet you hire them for eight. Therefore five hours daily can be wasted and spent on tasks that someone else can perform for much less. You will note that with the increased productivity your team will have time to offer new innovative ideas to grow and expand your business. And this is how you scale your business – successfully, with a virtual office assistant.

Are you ready to take the next step?

You should have a good idea of what you are looking for. However, if there is any doubt, don’t worry: Aristo Sourcing has been supporting companies since 2014 to scale their businesses effectively. We have a team of experts who can help you make all the right choices. Such choices will lead to the success you are looking for. Therefore, book your free consultation call today. You can also email us by visiting our ‘Contact us’ page and completing the online form. Please note, we are here to help you grow.

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