How to Find & Hire an Online Travel Assistant for your Next Trip

Traveling is one of the most exciting and rewarding things you can do. It’s also often stressful, time-consuming, and expensive. Luckily, a way of making traveling easier is by hiring an online travel assistant. At the same time, this might sound like an overly technical term for someone who helps you book flights and hotels; travel virtual assistants (VTAs) offer much more than just booking services. They can help with everything from packing lists to itineraries—all while providing personalized attention that makes your trips feel as planned by a close friend or family member rather than some faceless company.

Why Virtual Travel Assistants are a Great Option for Your Next Trip

  • A virtual travel assistant can help you plan your next trip.
  • They are affordable and easy to find.
  • They will save you time, money, and stress!

When traveling abroad, especially for the first time, there’s so much to do before the trip begins: researching destinations and activities; finding the best deals on airfare and accommodation; coordinating with friends or family members about transportation from one place to another; and making sure passports are up to date. These are only some details that need attention! If all this sounds like a lot of work, hiring an experienced travel professional might suit you.

How to Find a Virtual Travel Assistant

Several essential factors must be considered when looking for a virtual assistant. The first is experience. You want someone who has worked with clients in the travel industry and understands their needs. This will make things run smoother in the long run and save you time learning how to work with your assistant (and vice versa).

A second factor is ratings and reviews: it helps if they have good reviews on sites like Aristo Sourcing. It is easy to set the assistance in motion.

Just book a discovery call. You should also review availability and price range; this will help ensure that your assistant can provide everything needed while remaining affordable for your budgeting purposes!

It’s Essential to Have a Written Contract With Your Virtual Travel Assistant

A contract is a legal document that outlines the specifics of your arrangement, including dates of service, payment terms, and expectations. The contract should be signed by both parties and reviewed by an attorney before being finalized. You should include a confidentiality agreement so that any private information shared by you or your VTA remains confidential.

Don’t try to Micromanage your Virtual Travel Assistant.

You don’t have to be an expert in everything. Let your virtual assistant do what they are good at, and focus on what you do. For example, if you need help with travel planning but aren’t the best planner, let your VA plan some details for you, reviewing their suggestions before making any final decisions.

Consider Using an Online Project Management Tool

Using an online project management tool to manage your virtual travel assistant is a step towards ensuring that your assistant is doing their job and that you’re gaining the most from the time they spend working for you. Tools to consider are Trello, Basecamp, or Asana.

Once you find the right virtual travel assistant, you won’t want to plan another trip without one.

A virtual travel assistant will save you time and money by handling all the little details that can easily get overlooked when planning a vacation. Once most people have a virtual assistant, they start throwing around phrases like “I trust my VA” or “My VA takes care of things so I don’t have to.” The truth is that VAs do take care of things so that their clients don’t have to—that’s why they’re called virtual assistants! It’s amazing how much time and energy can be saved by outsourcing tasks that might take hours out of your day.

For example, if someone wants to go on vacation but doesn’t know where else to go besides Hawaii (or whether they should even go anywhere), a good VA can suggest places based on their preferences and budget constraints. A great VA will also look into flights (and whether those flights are direct), the hotels available near the chosen destinations, and other information related to this particular trip.


Virtual travel assistants make planning a trip quicker and easier than ever before. If you are a busy entrepreneur or a digital nomad, they can help you find great deals on flights, hotels, rental cars, and more. Using our tips for finding and hiring the right virtual travel assistant for your next trip, you can save time and money while ensuring a relaxing vacation experience.

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