How to Manage Airbnb Remotely with a Virtual Assistant

For Airbnb hosts, this platform presents both opportunities and challenges. It can be lucrative, but the demands of a lease can be time-consuming. Today, many hosts turn to virtual assistants to handle business tasks, freeing them up for property marketing and guest satisfaction. Virtual assistants specialize in managing guest inquiries, bookings, and check-ins. They allow guests to focus on improving their property profiles, implementing social media marketing strategies, and delivering exceptional guest experiences. 

Hiring a virtual Airbnb assistant can be a game-changer for Airbnb hosts. It ensures a seamless guest interaction, potentially increasing the quality of reviews and bookings. Virtual assistants can also help optimize pricing based on market demand, increasing revenue. Ultimately, hosts are empowered to enjoy the benefits of passive income while providing exceptional service to guests, making Airbnb hosting more efficient and profitable. In the following aspects, we explore how to hire and manage a virtual assistant for your Airbnb property.

What is an Airbnb Virtual Assistant?

An Airbnb virtual assistant is a remotely based assistant who helps hosts manage their vacation rental properties, including guest inquiries, check-ins, and check-outs, arranging the cleaning and maintenance, and dealing with these services’ invoices. It also deals with reviews and promotions. An Airbnb assistant works remotely using technology to communicate with guests and may use software tools to manage the property, permitting the hosts to outsource time-consuming tasks, thus freeing up their own time.

Hiring a virtual assistant for your Airbnb rental

A virtual assistant can be a great addition to your Airbnb business if you want to manage the property remotely. A VA will help you with managing Airbnb remotely by:

  • Listing creation and editing (including photos, descriptions, and calendars)

  • Marketing, including sending out emails and following up on leads generated from ads

  • Customer service, from responding to inquiries about existing reservations to handling cancellations or payment issues that arise during the stay

So, how do you find someone suitable for your business? First of all, don’t just hire anyone! Could you make sure they have experience working with vacation rentals?

The best candidate should also be able to provide examples of their work and some portfolio or portfolio link where you can see samples of their previous work. It’s also good practice to review past clients’ reviews of the VA before making a decision—if there are any issues, they will show up here first!

How to manage Airbnb remotely with an assistant

One of the most important things you can do is create a checklist for your virtual assistant. This checklist should be in Microsoft Word or Google Sheets and include everything needed—from scheduling appointments with cleaners and contractors to responding to guests’ inquiries. You can then share this document with your VA, who will check off items as they’re completed.

Your next step is setting up an online calendar so anyone on your team can stay on top of upcoming tasks and events. To keep everyone informed without being too overwhelming, only invite people who need access to certain parts of the calendar (for example, only invite cleaners) so they don’t see anything they aren’t involved in.

One more thing we recommend doing early on is creating shared folders within Google Drive for all important documents related to Airbnb management (like cleaning checklists). This way, everyone has access, but it’s easy enough for you alone or someone else with administrator privileges at any time if necessary.

Key Airbnb management tasks

There are five critical tasks that you want to delegate to your virtual assistant to supervise and arrange for you:

  • Cleaning

  • Laundry

  • Housekeeping

  • Maintaining the property (e.g., landscaping/gardening)

  • Booking guests

  • Calendar management 

  • Sending guest information such as check-in instructions or conduct rules and sending them a welcome message

  • Drafting the content so your listing can stand out

  • Manage your social media platforms.

Identifying the need for an Airbnb virtual assistant

To determine the need for an Airbnb virtual assistant, you must first look at the tasks that take up a significant amount of your time. These are the ones that have become repetitive and tedious and can be easily automated or outsourced. The tasks also shouldn’t be core parts of your business—if they are, this may not be the right move for you.

Many things can fall into this category:

  • Data entry

  • Email management (sending out emails)

  • Phone calls (answering inquiries)

A different way to get things done! 

There are many ways your virtual assistant can manage your Airbnb remotely – from systems and even administrative service providers that can help you manage your to-do list effectively.

Why hire a virtual assistant for your Airbnb?

When you become an Airbnb host, you’re managing not just your home’s day—to—day operations but also everything else it takes to keep your business moving forward. You have to manage the marketing and promotion of your listing, communicate with guests before and after their stay, respond to any issues that arise during their stay (and there are always issues!), monitor guest reviews, make sure that there are enough clean towels and sheets in the house…the list goes on. The last thing you want is for this all-consuming task list to distract you from what matters most: making money!

That’s why hiring a virtual assistant is crucial for anyone who runs an Airbnb business remotely. A VA will take care of all those administrative tasks so that you can focus on growing your business by adding more listings or boosting existing ones.

How can a virtual assistant help with your Airbnb?

Virtual assistants are a great way to manage your Airbnb remotely. They can help with tasks like:

Guest reviews

A virtual assistant can help you review and respond to guest reviews quickly and efficiently, allowing you more time for other important tasks or just for fun!


Virtual assistants make managing your calendar easy and booking guests into their rooms. You don’t have to worry about double bookings or cancellations because the VA has already collected all these details in one place on your behalf!

Calendar events management

Your VAs will keep track of all the information they need from their clients while attending any events scheduled on their calendars (e.g., meetings, conferences, etc.), which makes keeping track of multiple calendars much easier than it would otherwise be without this service available at one’s disposal 24/7/365 days per year around the globe in every time zone imaginable including UTC+0 which is commonly referred as Greenwich Mean Time (GMT).

Should you hire a virtual assistant for your Airbnb?

If you struggle to juggle your Airbnb business with the rest of your life, then hiring a virtual assistant can help. Here’s why:

  • Virtual assistants can help you manage bookings, respond to guest questions, and keep track of payments.

  • Hiring a virtual assistant can be cost-effective. Their rate will depend on their experience level and where they live.

  • Virtual assistants can arrange tasks like cleaning rooms or doing laundry for you. Therefore, the laundry and the apartment can be cleaned before the next guest arrives. 

The bottom line 

So, should you hire a virtual assistant to help manage your Airbnb? The answer is yes. It’s a lot of work, and if you don’t have the time or inclination to do it, hiring someone else makes perfect sense – especially if they can take care of everything for less than what it would cost you in terms of salary alone!

The Ultimate Outsourcing Guide:

Aristo Sourcing Dark Yellow

Looking to Build a Remote Team?

Get FREE Consultation.