As a property manager, you likely have a lot to do. You often work with tenants, manage maintenance requests and repairs, send out rent notices and other correspondence, and deal with vendors. Even though your business can’t run without this work, it’s still too much for one person to do themselves.
Fortunately, there’s help: a property management VA (or virtual assistant) can greatly benefit busy property managers like you. A VA can handle all sorts of administrative tasks that would otherwise take up your time—and they are not only good at organizing spreadsheets!
How a virtual assistant can help you
A virtual assistant can help you with various tasks, including social media presence, business growth time management, and energy management.
The skills that are most important for your remote assistant to have
Your virtual assistant should be able to communicate effectively and organize their time. They should also be able to solve problems, interact with others, and use technology.
How to hire the best candidate for the job
- Know what you want and need from a property virtual assistant.
- Understand your business and its needs so you can find the right candidate for the job.
- Identify who can help you find and screen candidates, such as an executive assistant or staffing agency.
- You must also be able to clearly communicate the type of job you are looking to fill to find someone best suited for it. If you don’t know how these tasks should be done, your VAs will not either!
How to prepare for the best working relationship with your virtual assistant
Making the most of your virtual assistant relationship requires more than hiring someone. You should be prepared for how things will work before you begin. Here are some tips on how to prepare for the best working relationship with your virtual assistant:
- Get to know them! Read their resume, check their LinkedIn profile, and browse some work samples. Ask about any previous experience related to real estate or property management, if applicable.
- Set clear expectations from the beginning by installing good communication (phone calls, email, or text) and taking advantage of technology − apps such as Slack or other project management and SOP software.
- Have a plan for the future—whether continuing to work together after this initial project or hiring them full-time once you’ve seen what they can do. Make sure that your proper management VA is trained specifically on industry standards so that they can deliver quality results every time.
If you’ve been thinking about hiring a virtual assistant, do it! You won’t regret it.
The benefits of working with a virtual assistant are numerous—you’ll save time and energy by handing over tasks to someone else while still keeping an eye on the work being done in your business. This can be especially beneficial for small business owners stretched too thin across multiple responsibilities.
Hire someone qualified and experienced – property management VA.
Make sure that they have experience working with small businesses so that they understand your unique needs. There are many options for finding the right person for the job; remember that not all VAs are created equal! The best ones will be happy to help you succeed by taking on some of your workload or educating you on managing certain business aspects (like accounting).
Conclusion
Hiring a virtual assistant is one of the best decisions you can make for your property management business. Taking help allows you to spend more time doing what you do best and less time on administrative tasks that aren’t a good use of your time. By following these tips for finding and training your new property management VA, you’ll be well on your way to making this work in no time!