As a property manager, you likely have a lot to do. You’re often working with tenants, managing maintenance requests and repairs, sending out rent notices and other correspondence, and dealing with vendors. Even though your business can’t run without this work being done, it’s still rather too much for one person to do themselves. Fortunately, there’s help out there: a property management VA (or virtual assistant) can be a huge benefit to busy property managers like you. A VA can handle all sorts of administrative tasks that would otherwise take up your time—and they are not only good at organizing spreadsheets!
How a virtual assistant can help you
A virtual assistant can help you with a variety of tasks, including social media presence, business-growth time management, and energy management.
The skills that are most important for your remote assistant to have
Your virtual assistant should be able to communicate effectively and be able to organize their time. They should also be able to solve problems, interact with others, and use technology.
How to hire the best candidate for the job
- Know what you want and need from a virtual assistant.
- Understand your business and its needs, so you can find the right candidate for the job.
- Identify who can help you find and screen candidates, such as an executive assistant or staffing agency.
- You must also be able to communicate clearly the type of job you are looking to fill, in order to find someone best suited for it. If you don’t know how these tasks should be done, your VAs will not either!
How to prepare for the best working relationship with your virtual assistant
Making the most of your relationship with a virtual assistant requires more than just hiring someone. You should be prepared for how things will work before you begin. Here are some tips on how to prepare for the best working relationship with your virtual assistant:
- Get to know them! Read their resume, check out their LinkedIn profile, and browse through some of their work samples. Ask about any previous experience related to real estate or property management, if applicable.
- Set clear expectations from the beginning by installing good communication (phone calls, email or text) and taking advantage of technology − apps such as Slack or other project management and SOP software.
- Have a plan in place for the future—whether it be continuing work together after this initial project is over, or hiring them full time once you’ve seen what they can do. Make sure that your propery management VA is trained specifically on industry standards so that they can deliver quality results every time.
If you’ve been thinking about hiring a virtual assistant, go ahead and do it! You won’t regret it
The benefits of working with a virtual assistant are numerous—you’ll save time and energy by handing over tasks to someone else, while still keeping an eye on the work being done in your business. This can be especially beneficial for small business owners who find themselves stretched too thinly across multiple responsibilities.
Hire someone who is qualified and experienced – property management VA
Make sure that they have experience working with small businesses so that they understand your unique needs. There are plenty of options out there when it comes to finding the right person for the job; just remember that not all VAs are created equal! The best ones will be happy to help you succeed by taking on some of your workload, or educating you on how best to manage certain aspects of running your business (like accounting).
Hiring a virtual assistant is one of the best decisions you can make for your property management business. Taking help allows you to spend more time doing what you do best, and less time on administrative tasks that aren’t a good use of your time. By following these tips for finding and training your new property management VA, you’ll be well on your way to making this work in no time at all!