Project Coordinator

Project Coordinator (Remote) Boosts Estate Agent Success

The role of a project coordinator (PC) is vital to the success of any real estate business. Essentially, this is a cross between a personal assistant and a business manager with one goal: increasing efficiency and productivity. If you are considering hiring a remote project coordinator, you should identify your business needs: 

  • Do you have trouble keeping up with social media scheduling? 
  • Also, do you have difficulty answering emails on time?
  • Is your database not up-to-date?
  • Do you lose sales purely by lack of communication or follow-up with buyers and sellers?
  • Are you losing money through a lack of proper tracking or sales data?

Virtual assistants can help to ensure that things get done efficiently and free up your time to do more important tasks

Project Coordinators (PCs) are vital to a successful real estate business

Project Coordinators (PCs) are critical to a successful real estate business since this is a cross between a personal assistant and business manager with one goal: increasing efficiency and productivity.

For them to do so, they must have the correct skill set. Here are some of the essential attributes that you should look for:

They need an eye for detail and always be “on the ball”

These assistants can keep track of everything happening around them and can make all the difference in keeping customers happy and your business running smoothly.

They offer good time management skills

with good time management skills to know how best to use their own time when completing tasks or projects their employer(s) assigned. This will often mean prioritizing specific tasks over others since not everything can be done at once; this decision-making process needs careful thought before actioning anything else, which would slow down progress even more than necessary if left undid altogether!

The role of the PC varies from agent to agent, but typically it involves managing people, processes, and systems

They ensure things get done by having an eye for detail and always being “on the ball.” A project management virtual assistant’s job is to keep everything running smoothly. It is probably down to them if a deal doesn’t go through. If an agent doesn’t know what they’re doing, the project management virtual assistant doesn’t give them the support they need.

Project management virtual assistants are the glue that holds a business together. They don’t have the skillset of some other roles in estate agency (like being able to negotiate well or knowing how much we should charge for this property), but they do have an eye for detail and are constantly being “on the ball.”

If you are considering hiring a project management virtual assistant, you should identify your business needs:

Before you start the process of hiring a project coordinator, it is crucial to identify your business needs. The purpose of hiring a PC varies from business to business. Some companies need help with project management and scheduling, while others may look for someone solely to coordinate events.

Once you know what kind of help you need, it is time to explore what service provider best fits your company’s goals and objectives. The next step is determining how this person or agency should provide much support for your project:

  • How much do I want them involved?

  • Also, how often will they work?

  • Are there any specific skillsets I require (i.e., language skills)?

  • What level of experience do I expect from this person/agency?

Do you have trouble keeping up with social media scheduling?

Social media is a hot topic for estate agents right now. The benefits of promoting your business and services through social media are numerous but can be challenging to accomplish on your own.

Without the help of a virtual assistant, you may spend unnecessary hours trying to keep up with scheduling posts across all of the platforms to which you’re connected. But if you outsource this task to our team of experts, we’ll manage all aspects of social media management so that all that remains for you to do is focus on what’s most important: helping clients find their dream homes!

Do you have trouble answering emails on time?

If you are having trouble managing your inbox, a virtual assistant can help.

  • Use a task management system to prioritize emails and set up filters, so only certain emails go into the folder, not your inbox.

  • Also, use software like Boomerang for Gmail or FollowUpThen (a free Chrome extension) to schedule future responses to emails in your inbox.

Is your database not up-to-date?

If you don’t have a good database, it’s hard to get leads. And if you don’t have a sound lead management system, how do you know which ones are the best for your business?

A virtual assistant can help with this. They’ll be able to help with your database and lead management system so that you can concentrate on finding clients rather than trying to keep on top of everything yourself.

Do you lose sales purely by lack of communication or follow-up with buyers and sellers?

This is a big problem for real estate agents. It’s essential to communicate with your clients promptly, especially if they are considering making an offer on a home. If you don’t communicate, you will lose the sale!

Are you losing money through a lack of proper tracking or sales data?

Without proper tracking and reporting, you’re essentially flying blind. You won’t know if your marketing budget is working or if it needs to be increased or decreased. Plus, you won’t know how much time is spent on each client, which agent is working the hardest, and which ones aren’t pulling their weight. You won’t know what your cash flow looks like or what projections for new sales look like in the next quarter—and those are just a few examples!

It’s critical that you have this information to make informed decisions about how to run your business more efficiently and profitably.

Virtual assistants can help ensure things get done efficiently and free up your time to do more critical tasks.

A virtual assistant can help you be more productive by taking on tasks such as scheduling meetings, booking flights, and buying gifts for clients.

They can save you time and money by doing the things that take up your day-to-day life (such as shopping for groceries or taking care of the kids) so that you have more free time at work or home.

Moreover, virtual assistants can also ensure that everything is appropriately organized so there are no bottlenecks when working remotely with a team of people from different parts of the world who may not speak the same language as you do (e.g., English).

The bottom line about a project coordinator boosts estate agent success 

If you want to hire a project coordinator, look no further than a virtual assistant. Aristo Sourcing has been helping estate agents by sourcing them great remote project management assistants based on your business needs. Book a call with our outsourcing expert today – let us help you grow your business. 

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