How To Hire and Manage Various Virtual Assistants

Last Updated on September 13, 2023

If you’re like most entrepreneurs of a start business or start-up, you may be running your business all by yourself. You might be a solopreneur or own a small team of employees. Either way, there’s no denying that the responsibilities of running a business can feel overwhelming at times. But what if I told you there was a solution? What if there were people out there who could help lighten your load and make your life easier without adding an employee to your payroll? That’s where virtual assistants come in! More so, here are some tips on how to hire and manage your remote assistants. 

Select your first virtual assistant

Selecting the right virtual assistant is crucial, and you must find someone with experience in your industry. You’ll want to find someone who has worked remotely before and can handle being on their own for most of their day.

It’s also essential that your virtual assistant be reliable, honest, trustworthy, and good at communicating with others. If they don’t fit these criteria, they won’t be able to offer the best service possible for you or your customers!

Create your onboarding process

Here are some things you should do:

  • Explain the onboarding process to your virtual assistant. Tell them exactly what tasks they will be performing and how often. If you’re hiring a virtual assistant for the first time, ensure they understand their clients and what the job entails.
  • Please give them a job checklist of tasks to complete during their first week on the job. This can help keep everyone accountable and create structure, which is essential in any business environment. It also helps establish your expectations from the beginning!
  • Set deadlines for when you want each task completed; this way, everyone knows exactly when to expect things from one another, and there won’t be any confusion about who’s going to do what next week or next month or whenever else happens down that road…

Schedule their first week

Once you’ve hired your virtual assistant, it’s time to get down to business. This is when you need to give her an action plan or task list with everything that needs to be done during her first week on the job. Make sure she or he knows exactly what tasks they should complete and when. You also need to tell them how you want these tasks completed—whether in written form, via email, or by phone. If you’re going for perfectionism here, send all your assistants a detailed description of what their end goal should look like at the end of the week (including visual aids like mockups).

List activities to delegate

List activities to delegate by answering these questions:

  • How many hours per week should you delegate?
  • What tasks should you delegate?
  • What tasks should you not delegate?
  • How to delegate?

How to manage multiple virtual assistants?

To manage multiple virtual assistants, you need to create a system for hiring and onboarding them. This is especially important if you outsource tasks requiring specialized skill sets or time-sensitive deliverables.

Make sure the person has the right tools to do their job.

A virtual assistant should have access to all of the necessary software and hardware that they will need to complete their assigned tasks. This includes high-speed internet connections, reliable WiFi connections (if working remotely), and applications on their computer or mobile devices that allow them access to information outside your company’s network (such as Gmail or Microsoft Outlook). It also includes any software required for completing specific tasks, such as email clients like Outlook Express or Thunderbird; photo editing programs like Photoshop; word processors such as MS Word or Pages; web browsers like Firefox/Chrome/Safari; spreadsheets programs such as Excel/Numbers (Apple)/LibreOffice Calc (Linux); presentation tools like PowerPoint/Keynote/Prezi, etc.; project management tools such as Basecamp/JIRA/Trello, etc.; text editors such as Notepad++ (Windows) TextEdit (Mac).

Your VAs can be a lifeline for your business.

Your virtual assistants can be a lifeline for your business, as they can save you time and money, help you grow your business, get more done, focus on the things that matter most to you, and reduce stress.


This post has helped you understand how to hire and manage virtual assistants. There are many options, but it’s essential to find someone who fits your needs and will work well with your team. I recommend using the above tips when hiring a VA for the first time to ensure you find someone who is a good fit for your business!


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