Is my data secure with a Virtual Personal Assistant?

Yes. We require strict NDAs (Non-Disclosure Agreements) and recommend using encrypted password managers like LastPass so you can grant access without revealing your actual login credentials.

Can a Virtual Personal Assistant work in my time zone?

Yes. We recruit globally to ensure we have talent available in US, UK, and Australian time zones, allowing for real-time collaboration.

Virtual Personal Assistant

Q: What is a Virtual Personal Assistant?

A Virtual Personal Assistant (VPA) is a remote professional who manages administrative and lifestyle tasks for busy executives. They handle inbox management, travel booking, personal appointments, and household logistics to free up your time.

Q: How do I communicate with my Virtual Personal Assistant?

You choose the channel that fits your workflow. Most clients use Slack or WhatsApp for quick daily updates, and Zoom or Google Meet for weekly syncs.

Reclaim Your Life with a Dedicated Virtual Personal Assistant for Entrepreneurs and Executives

Delegate your inbox, schedule, and lifestyle management to a vetted remote professional.

Stop Suffering from Decision Fatigue

High-performance executives and entrepreneurs suffer from decision fatigue. Every minute you spend scheduling meetings, filtering spam, or researching travel options is a minute stolen from your high-value strategic work or your family.

At Aristo Sourcing, we provide elite virtual personal assistants (VPAs) who integrate seamlessly into your life. Unlike a standard admin, virtual personal assistants act as hybrid lifestyle managers and executive support agents. Whether you need executive support during business hours or lifestyle management to handle personal errands, our VAs ensure your day runs smoothly without you lifting a finger.

What is a Virtual Personal Assistant?

A virtual personal assistant (VPA) (also known as a Remote Executive Assistant) is a skilled and vetted professional who manages the intersection of your business and personal life: the administrative and lifestyle tasks for executives, entrepreneurs, and busy individuals.

Unlike a standard administrative assistant who focuses solely on business operations or data entry, a virtual personal assistant acts as a comprehensive life manager, handling everything from inbox triage and complex travel itineraries to personal appointments and household logistics. By leveraging digital tools to work off-site, they provide high-level support and time management solutions without the overhead costs associated with a full-time, in-house employee.

“One of the most significant time-saving investments I’ve made is getting a full-time personal assistant. The most impactful thing they do is create a digest of all my emails, Slack conversations, LinkedIn messages, and other to-do’s each day. All of this is summarized in a spreadsheet, so I know exactly what I’m clicking before I even read the email, Slack message, or LinkedIn message. This means that a 2-3 hour task becomes a 1-hour task each day. In fact, I go through this document when I’m on the Peleton, and the time flies by. I want to thank Mads Singers and Aristo Sourcing. for finding me an amazing personal assistant, and of course, a big thank you to my assistant, too! “

Steve Toth

Founder, SEO IRL

How a Personal VA Organizes Your Life

An online personal assistant doesn't just "do tasks." These personal assistants manage entire workflows to help you achieve Inbox Zero and work-life balance.

Executive Admin and Inbox Management

Achieve “Inbox Zero” and never miss a critical meeting again.

Calendar Triage: Proactive scheduling, resolving conflicts, and sending daily agendas via Google Calendar or Outlook.
Email Management: Filtering noise, highlighting urgent messages, and drafting responses to routine inquiries.
Meeting Support: Coordinating Zoom links, preparing meeting minutes, and following up on action items.
Data Entry and Expense Reporting: Organizing digital receipts and managing reports via tools like Expensify or QuickBooks.

Lifestyle and Personal Concierge

Restore your work-life balance by outsourcing the mental load of personal obligations. Outsource the mental load of your personal commitments to a dedicated remote concierge.

Reservations and Appointments: Booking doctor visits, restaurant tables, and service calls.
Gift Procurement: Researching and purchasing gifts for clients or family members.
Household Logistics: coordinating with housekeepers, property managers, or contractors.
Event Planning: Organizing private dinners or virtual team-building events.

Travel and Logistics Management

Complex travel requires detailed planning. Your personal VA handles the end-to-end itinerary.

Flight and Hotel Booking: Finding the best routes and rates via Skyscanner or Expedia.
Itinerary Creation: creating a minute-by-minute schedule synced to your phone.
Visa and Documentation: Handling online check-ins and researching entry requirements.

The Tech Stack: Tools a Virtual PAs Uses to Sync With You

Effective remote collaboration requires the right tools. Skilled virtual assistants are proficient in:

Communication: Slack, Microsoft Teams, WhatsApp, Zoom.
Scheduling: Calendly, Doodle, Google Calendar.
Security: LastPass, 1Password (for secure access delegation).
Project Management: Trello, Asana, Notion.

Security and Confidentiality: Your Privacy is Non-Negotiable

We understand that a Personal Assistant has access to sensitive parts of your life. But you can delegate with confidence, securely:

Strict NDAs: Sign comprehensive Non-Disclosure Agreements.
Encrypted Access: Use password managers like LastPass or 1Password. You grant access without ever revealing your actual login credentials.
Vetted Professionals: Every Aristo Sourcing candidate undergoes rigorous background checks and reference verification before they ever meet you.

Cost Comparison: In-House PA vs. Virtual PA

Hiring a local Personal Assistant involves recruitment fees, payroll taxes, and office equipment. A Virtual Personal Assistant offers the same level of support at a flat monthly rate.

Small businesses can reduce overhead by outsourcing tasks instead of hiring in-house, while large companies can delegate non-core functions to increase efficiency. From startups to established firms, anyone looking to streamline operations and focus on growth can gain from this flexible support.

Feature	In-House Personal Assistant	Aristo Virtual Personal Assistant
Average Cost	$55,000 - $80,000 / year	70% Less (Hourly or Fixed Monthly)
Availability	9-5 Office Hours Only	Flexible / Time-Zone Aligned
Overhead	Benefits, Laptop, Office Space	$0 (All-inclusive)

How It Works

Step 1: Share with us what you’re looking for

Step 2: get an instant quote to how much your VA costs

Step 3: Hire your VA

We just saved you 3-6 weeks of your hiring process!

Start upscaling your business and reducing overheads with Aristo Sourcing

Frequently Asked Questions (FAQ)

How do I communicate with my Virtual Personal Assistant?

Can my virtual personal assistant work in my time zone?

Yes. We recruit globally to ensure we have talent available in the US, UK, and Australian time zones. Whether you need real-time collaboration or someone to work while you sleep, we can match you with the right candidate.

What if I need to share credit card details?

Aristo Sourcing recommends using secure password-sharing tools like LastPass. For purchases, many clients issue a limited corporate card or use virtual card services to maintain control and security.

Ready to Get Your Time Back?

Stop managing the chaos and start leading your life. Book a consultation today to meet your new Virtual Personal Assistant.