Virtual Personal Assistant

Reclaim Your Time with a Dedicated Virtual Personal Assistant

Delegate your inbox, schedule, and lifestyle management to a vetted remote professional.

Stop Suffering from Decision Fatigue: How a Virtual Personal Assistant Restores Your Focus

High-performance executives and entrepreneurs lose hours to micro-decisions. Meetings get rescheduled, travel gets rebooked, messages pile up, and personal admin creeps into work time.

Aristo Sourcing matches you with a vetted Virtual Personal Assistant who runs these workflows for you. You stay in control of priorities and approvals, while your VPA keeps the machine moving across business admin and personal logistics.

What is a Virtual Personal Assistant?

A virtual personal assistant (VPA) (also known as a Remote Executive Assistant) is a skilled and vetted professional who manages the intersection of your business and personal life: the administrative and lifestyle tasks for executives, entrepreneurs, and busy individuals.

Unlike a standard administrative assistant who focuses solely on business operations or data entry, a virtual personal assistant acts as a comprehensive life manager, handling everything from inbox triage and complex travel itineraries to personal appointments and household logistics. By leveraging digital tools to work off-site, they provide high-level support and time management solutions without the overhead costs associated with a full-time, in-house employee.

“One of the most significant time-saving investments I’ve made is getting a full-time personal assistant. The most impactful thing they do is create a digest of all my emails, Slack conversations, LinkedIn messages, and other to-do’s each day. All of this is summarized in a spreadsheet, so I know exactly what I’m clicking before I even read the email, Slack message, or LinkedIn message. This means that a 2-3 hour task becomes a 1-hour task each day. In fact, I go through this document when I’m on the Peleton, and the time flies by. I want to thank Mads Singers and Aristo Sourcing. for finding me an amazing personal assistant, and of course, a big thank you to my assistant, too! “

Steve Toth

Founder, SEO IRL

How a Personal VA Organizes Your Life

An online personal assistant doesn't just "do tasks." These personal assistants manage entire workflows to help you achieve Inbox Zero and work-life balance.

Executive Admin and Inbox Management

Achieve “Inbox Zero” and never miss a critical meeting again.

Calendar Triage: Proactive scheduling, resolving conflicts, and sending daily agendas via Google Calendar or Outlook.
Email Management: Filtering noise, highlighting urgent messages, and drafting responses to routine inquiries.
Meeting Support: Coordinating Zoom links, preparing meeting minutes, and following up on action items.
Data Entry and Expense Reporting: Organizing digital receipts and managing reports via tools like Expensify or QuickBooks.

Lifestyle and Personal Concierge

Achieve true work-life integration by delegating your personal to-do list to a professional. From managing household schedules to handling private errands, your dedicated concierge ensures your personal life runs as smoothly as your business.

Reservations and Appointments: Booking doctor visits, restaurant tables, and service calls.
Gift Procurement: Researching and purchasing gifts for clients or family members.
Lifestyle project management: act as the liaison for household vendors, renovations, moves, and ongoing services (quotes, scheduling, follow-ups, and status updates).
Event Planning: Organizing private dinners or virtual team-building events.

Travel and Logistics Management

Complex travel requires detailed planning. Your personal VA handles the end-to-end itinerary.

Flight and Hotel Booking: Finding the best routes and rates via Skyscanner or Expedia.
Itinerary Creation: creating a minute-by-minute schedule synced to your phone.
Visa and Documentation: Handling online check-ins and researching entry requirements.

The Tech Stack: Tools a Virtual PAs Uses to Sync With You

Effective remote collaboration requires the right tools. Skilled virtual assistants are proficient in:

Communication: Slack, Microsoft Teams, WhatsApp, Zoom.
Scheduling: Calendly, Doodle, Google Calendar.
Access: 1Password or LastPass, with role-based sharing, revocation, and Multi-Factor Authentication (MFA/2FA)enabled.
Project Management: Trello, Asana, Notion.

Security and Confidentiality: Your Privacy is Non-Negotiable

We understand that a Personal Assistant has access to sensitive parts of your life. But you can delegate with confidence, securely:

Strict NDAs: Sign comprehensive Non-Disclosure Agreements.
Encrypted Access: Use password managers like LastPass or 1Password. You grant access without ever revealing your actual login credentials.
Vetted Professionals: Every Aristo Sourcing candidate undergoes rigorous background checks and reference verification before they ever meet you.

Cost Comparison: In-House PA vs. Virtual PA

Hiring a local Personal Assistant involves recruitment fees, payroll taxes, and office equipment. A Virtual Personal Assistant offers the same level of support at a flat monthly rate.

Small businesses can reduce overhead by outsourcing tasks instead of hiring in-house, while large companies can delegate non-core functions to increase efficiency. From startups to established firms, anyone looking to streamline operations and focus on growth can gain from this flexible support.

Feature	In-House Personal Assistant	Aristo Virtual Personal Assistant
Average Cost	$55,000 - $80,000 / year	70% Less (Hourly or Fixed Monthly)
Availability	9-5 Office Hours Only	Flexible / Time-Zone Aligned
Overhead	Benefits, Laptop, Office Space	$0 (All-inclusive)

How It Works

Step 1: You share the role scope (business admin, personal logistics, tools, hours, time zone)

Step 2: We source and pre-screen candidates aligned with your requirements

Step 3: Your dedicated VPA reports to you daily with agreed check-ins and workflows

Step 4: We manage the feedback cycle to protect quality and performance over time

Want the full process?

Start upscaling your business and reducing overheads with Aristo Sourcing

Frequently Asked Questions (FAQ)

How do I communicate with my Virtual Personal Assistant?

Communicate with your Virtual Personal Assistant the same way you would with any remote colleague. Use instant messaging tools like Slack or WhatsApp for quick questions, video calls on Zoom or Google Meet when clarity matters, email for more formal requests, and project management tools such as Asana or Trello to track tasks and deadlines. The key is to set clear expectations upfront around response times and preferred channels so communication stays smooth and efficient.

Can my virtual personal assistant work in my time zone?

Yes. We recruit globally to ensure we have talent available in the US, UK, and Australian time zones. Whether you need real-time collaboration or someone to work while you sleep, we can match you with the right candidate.

What if I need to share credit card details?

Aristo Sourcing recommends using secure password-sharing tools like LastPass. For purchases, many clients issue a limited corporate card or use virtual card services to maintain control and security.

Ready to Get Your Time Back?

Stop managing the chaos and start leading your life. Book a consultation today to meet your new Virtual Personal Assistant.