Podcast Manager
Hire a Podcast Manager VA without spending weeks searching, screening, and guessing. We source and match you with a vetted remote professional who runs your podcast workflow inside your tools and SOPs.
- We source and place a Podcast Manager VA for your show
- Your VA edits audio and video into publish-ready episodes
- Your VA writes show notes, titles, timestamps, and episode assets
- Your VA coordinates guests, scheduling, approvals, and publishing deadlines
Podcast Operations: hire a Podcast Manager VA who runs the workflow
Recording takes an hour. Podcast operations take the rest of the week.
A Podcast Manager VA keeps your show moving from recorded to published by running the workflow: scheduling, guest coordination, file management, editing handoffs, show notes, and publishing.
You do not need more motivation. You need a system that ships every week.
What is a Virtual Podcast Assistant?
A Virtual Podcast Assistant (also called a Podcast Manager VA) is a remote professional who supports the operations behind your podcast.
This is not a podcast player app. This is a person who works inside your tool stack, follows your process, and keeps weekly production moving.
Podcast show runner support (without hiring locally)
Many podcasts need one person who holds the checklist and drives the timeline. In TV, people call that role a showrunner.
Your Podcast Manager VA acts as a show runner for your weekly process. Your VA keeps steps moving, flags bottlenecks early, and ensures every episode reaches “published” on schedule.
Aristo Sourcing sources and matches the person. You hire them and direct the work.
What does a Podcast Manager VA do?
A Podcast Manager VA runs your production checklist and keeps every episode moving through the pipeline.
Aristo Sourcing’s role stays simple: we help you hire the right person for the job. Your VA does the work as part of your team.
Typical responsibilities of a Podcast Manager VA
Pre-production
- Your VA manages the episode calendar and recording schedule
- Your VA coordinates guest outreach, confirmations, and reminders
- Your VA collects bios, headshots, links, and talking points
- Your VA prepares run-of-show notes or guest briefs when your format needs them
Production support
- Your VA sets up recording sessions in Riverside, Zoom, or your preferred platform.
- Your VA organizes folders, naming conventions, and backups
- Your VA completes quality checks before editing or publishing
Post-production
- Your VA edits audio: cleanup, leveling, intros/outros, and noise reduction when you include editing in scope.
- Your VA edits video: cuts, layout, and basic captions when you include video in scope
- Your VA produces transcripts and cleans them up
- Your VA writes show notes, episode descriptions, timestamps, and key links
Publishing and multi-channel distribution
- Your VA uploads episodes to your host (Buzzsprout, Libsyn, Captivate, Transistor, Spotify for Podcasters, and more)
- Your VA schedules releases, confirms metadata, and checks links
- Your VA manages multi-channel distribution when you publish to Apple Podcasts, Spotify, and YouTube
Repurposing and content support (optional)
- Your VA creates short clips, quote cut-downs, and captions
- Your VA drafts newsletter blurbs or blog posts based on your episodes
- Your VA schedules posts when you include social support in the role
What Aristo Sourcing does
What we do
- We source and shortlist Podcast Manager VAs who match your workflow and tool stack.
- We screen for communication, reliability, and operational detail
- We help you hire faster with a structured process
- We support a clean onboarding start so your VA ramps quickly
You hire a Podcast Manager VA through Aristo Sourcing. Your VA executes the work under your direction.
Benefits of podcast outsourcing with a Podcast Manager VA
Podcast outsourcing gives you consistent production output without the overhead of building a whole team.
Get your time back.
Your VA handles the repeatable production steps that eat up hours every week.
Stop missing releases
Your VA follows a checklist and keeps deadlines visible.
Improve quality through process.
Your VA runs a stable workflow that reduces mistakes and last-minute scrambling.
Turn episodes into an asset library.
Your VA organizes transcripts, clips, show notes, and links so your content stays reusable.
Scale output without hiring multiple roles
Your VA runs operations, and you keep ownership of the voice and direction.
How it works
Vetted and matched, not random freelancers
We source and match Podcast Manager VAs based on your tool stack, workload, and publishing cadence.
Step 1: Tell us your format (audio, video, or both), cadence, tools, and scope.
Step 2: We shortlist candidates who match your workflow.
Step 3: You meet the best-fit VA and hire with confidence.
Pricing and hiring speed
Podcast operations vary by scope. Some clients hire a Podcast Manager VA for coordination and publishing only. Others include editing and repurposing.
Your pricing depends on:
- Episodes per week or month
- Audio-only vs audio + video
- Editing complexity and turnaround expectations
- Repurposing volume (clips, posts, newsletters)
- Tools and approval steps
Frequently Asked Questions
A podcast manager oversees the workflow from recorded audio to published episodes. A Podcast Manager VA from Aristo Sourcing manages podcast operations as a remote team member.
You hire the Podcast Manager VA. Aristo Sourcing sources and matches the talent. The VA works under your direction.
A Podcast Manager VA edits podcasts when editing is included in the scope. Alternatively, the VA can coordinate with a separate editor for technical editing.
A Podcast Manager VA supports video podcast workflows when video is included in the scope. The VA can manage multi-channel distribution, including YouTube.
A Podcast Manager VA works in Riverside, Descript, Adobe Audition, Canva, Google Drive, Dropbox, Notion, ClickUp, Trello, and Calendly.
You provide your cadence, format, tools, and scope. Aristo Sourcing shortlists qualified candidates and helps you hire the best fit.
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