Communications Coordinator
Hire a Remote Communications Coordinator
When you scale, communication becomes a risk. Updates slip, key messages get rewritten five different ways, and your CEO becomes the default copywriter.
We help you hire a remote Communications Coordinator who centralizes information flow, standardizes messaging, and keeps internal and external communication moving with a clean approvals process.
Book a discovery call, and we’ll map the role, then introduce you to vetted candidates.
What this role fixes inside a growing business
Brand fragmentation across channels
As your content expands across email, social, website updates, and client communication, your voice can drift. A coordinator standardizes tone, enforces the style guide, and prevents mixed messaging.
Executive bottlenecks
Founders get trapped writing announcements, rewriting emails, and clarifying internal updates. Your coordinator distills messy inputs into clear drafts, routes approvals, and publishes on schedule.
Distributed team misalignment
Remote teams need clarity, cadence, and documentation. This role improves asynchronous communication and distributed team alignment, so teams stop operating from assumptions.
Brand safety and crisis mitigation
Reputation damage often starts small: slow responses, inconsistent replies, missing context, or a poor escalation chain. Your coordinator supports crisis mitigation, protects brand safety, and reduces information silos by strengthening cross-departmental alignment and keeping messaging structured and searchable.
Day-to-day outputs you can expect
A Communications Coordinator is not just “someone who writes.” They run a delivery system. Typical weekly outputs include:
- Internal updates, leadership announcements, and team memos
- A maintained content calendar with priorities, owners, and deadlines
- Stakeholder emails for clients, partners, and vendors
- Drafts for company announcements and public-facing updates
- Updated FAQs, key messages, and response templates
- Newsletter production support and scheduling
- Basic brand monitoring and escalation notes
- Clean documentation of what shipped, what’s pending, and what needs approval
Tools and systems they can run
This section matters because it reflects real operational competence. Your coordinator can work inside the tools you already use:
- Collaboration: Slack, Microsoft Teams, Google Workspace, Loom (video messaging)
- Project tracking: Asana, Trello, ClickUp
- Content production: Google Docs, Canva, PowerPoint
- Social scheduling: Buffer, Hootsuite, Meta Business Suite
- Email newsletters: Mailchimp, Campaign Monitor
- Knowledge base: Notion, Confluence, Google Drive
- Governance: style guide adherence, templates, tone-of-voice library, approvals log
Remote Communications Coordinator vs in-house
Remote work works exceptionally well for this role when the system is clear.
You get:
- Faster hiring and easier scaling
- Strong delivery without relying on one “in-house communicator”
- Better coverage for async teams and multiple time zones
- A coordinator who documents work so execution survives staff changes
- A clean workflow that reduces revisions and leadership time
This role succeeds when communication is treated like an operating system, not an ad hoc task.
Who hires for this role?
This role is ideal for:
- Professional services firms
- SaaS and online businesses
- Agencies and consultancies
- Healthcare and multi-location clinics
- Real estate and property services
- E-commerce and consumer brands
It is especially valuable for mid-sized teams scaling from 20 to 100 employees, where communication volume rises fast, and the CEO cannot remain the editor-in-chief.
If your business has “too many updates” and “no owner,” this role becomes the central nervous system for your company’s information flow.
What changes when you delegate this role
This section is not about tasks. It’s about control and risk.
You delegate, so you stop being the bottleneck.
They liaise across teams, collect inputs, and convert them into drafts with clear owners, deadlines, and approval paths.
You keep leadership control where it matters.
Leadership remains the final authority for sensitive topics, while the coordinator runs the system that keeps work moving.
Delegate to your coordinator
- Drafting routine internal updates, announcements, and stakeholder emails
- Centralizing inputs and turning them into clear drafts
- Managing approvals, version control, and publishing schedules
- Maintaining FAQs, key messages, and response templates
- Running the comms request queue and content calendar
- Maintaining documentation so that work is easy to track and repeat
Keep with the leadership
- Final sign-off on sensitive messaging
- Crisis statements and legally sensitive responses
- Executive-level positioning and high-stakes negotiations
- Major narrative shifts and strategic direction
How It Works
A clear process is the difference between “more messages” and “better communication.”
Step 1: Intake
Requests come in through one channel (form, email, or Slack). The coordinator logs it and confirms the owner, deadline, and audience.
Step 2: Draft
They distill inputs into a clean draft using the style guide, templates, and key messaging.
Step 3: Approvals
The draft goes to the correct approver (leadership, legal, department head). Changes are tracked—no version chaos.
Step 4: Publish and distribute
They send or schedule the message across the proper channels, then record what was shipped.
Step 5: Archive and reuse
Final versions are stored in the knowledge base, so the company stops reinventing messaging every month.
How we hire your Communications Coordinator
1) Discovery call
We map your channels, stakeholders, tools, approval rules, cadence, and risk areas.
2) Candidate introductions
We present a curated set of candidates matched to your writing standard, comms volume, and operating style.
3) Onboarding and go-live
We help install a workflow: templates, approvals, and a weekly delivery rhythm so output starts fast.
Book a discovery call, and we’ll get you from “CEO as copywriter” to “systemized communication” quickly.
What we screen for
We screen for performance signals that predict delivery, not just good talk.
- Style guide adherence and linguistic adaptability
- Ability to standardize messaging across channels
- Stakeholder coordination and deadline discipline
- Calm handling of feedback and revision cycles
- Tool competence inside your stack
- Evidence of consistent output and operational clarity
Optional practical screening tests:
- Rewrite a messy announcement into a clear internal update
- Draft a stakeholder email from bullet inputs
- Create a one-week comms calendar with approvals and owners
Frequently Asked Questions
A Communications Coordinator supports PR, marketing, and internal communications. Core responsibilities focus on coordination and execution to ensure consistent messaging, streamlined approvals, and predictable content output.
A Communications Coordinator manages social media scheduling, calendar maintenance, and performance reporting. Social media strategy and creative direction require a dedicated Social Media Manager.
Hiring a Communications Coordinator typically takes 2 to 3 weeks. Timeline depends on role complexity and interview process speed.
Messaging consistency is maintained by implementing a communication governance system. This includes templates, a style guide, a content calendar, and an approval workflow, all managed weekly by the Communications Coordinator.
Ready to hire a Communications Coordinator?
If communication feels messy, slow, or dependent on leadership time, this role will give your business a reliable operating system.
Schedule a consultation to view our candidate pool and get a shortlist matched to your channels, tools, and workflow.