How much can I save by hiring a virtual administrative assistant?

Clients typically save up to 80% compared to hiring an in-house employee. You avoid costs associated with payroll taxes, benefits, office space, and equipment.

Virtual Administrative Assistant

Q: Is hiring a virtual assistant secure?

Yes. We prioritize data protection. Our VAs utilize secure password managers like LastPass or 1Password so they never see your raw login credentials. We also implement strict Non-Disclosure Agreements (NDAs) for total peace of mind.

Q: Can my VA work in my time zone?

Absolutely. Whether you are in EST, PST, or GMT, we source candidates willing to work during your specific business hours to ensure real-time collaboration.

Virtual Administrative Assistant Services: Reclaim Your Time and Scale Your Business

What is a Virtual Administrative Assistant?

A Virtual Administrative Assistant (VAA) is more than just a remote worker; these VAs are the operational backbone of a growing company. Unlike a general freelancer, an Aristo Sourcing virtual admin assistant is a vetted professional who handles the essential administrative support tasks that currently clog your schedule.

Whether you need a remote executive assistant for a small business or high-level operations support for an enterprise, Aristo Sourcing provides the talent you need to move from “busy” to “productive.”

"We have been extremely happy with the service and support we have received from the Aristo team the last couple of months. There have been times we have given the team projects with massive amounts of work, and the core team, with help from extra Aristo resources, has completed the entire research project by next morning. We have been to trade shows, and our VAs have reached out to people in advance and gotten us appointments that have lead directly to sales."

Craig Pollak

SVP, Social Survey

Specialized Capabilities and Tech Stack

Virtual admin assistants don’t just “do tasks.” These VAs integrate into your existing workflow using the industry-standard tools you already love.

1. Advanced Communication and Inbox Zero

Stop letting email dictate your day. Top VAs are skilled in outsourcing email management protocols to keep your communication streamlined.

Tools a VA uses: Gmail, Outlook 365, Slack, Microsoft Teams, Zoom.
Tasks: Email triage, drafting responses, gatekeeping, and follow-ups.

2. Calendar Management and Scheduling

Eliminate the back-and-forth of finding a meeting time. A skilled virtual assistant manages complex itineraries across multiple time zones.

Tools a VA uses: Calendly, Google Calendar, Doodle.
Tasks: Appointment setting, travel arrangements, and meeting preparation.

3. Project Coordination and CRM Management

Keep your leads warm and your projects moving.

Tools a VA uses: Asana, Trello, ClickUp, Salesforce, HubSpot, Zoho.
Tasks: Updating customer records, tracking project milestones, and data entry.

4. Financial and Light Bookkeeping Support

Tools a VA uses: QuickBooks Online, Xero, and Expensify.
Tasks: Invoicing, expense reporting, and reconciliation.

Industry-Specific Support

A generic admin isn’t always enough. Aristo Sourcing matches you with VAs who understand your specific vertical:

Real Estate Virtual Assistants: Manage listings, coordinate with title companies, and handle tenant inquiries.
E-commerce Support: Handle Shopify order fulfillment, customer service tickets, and inventory tracking.
Medical and Legal Practice Support: HIPAA-aware scheduling and confidential client intake management.

The Economics: Why Outsource Admin Tasks?

Hiring a full-time, in-house administrator involves salaries, benefits, payroll taxes, and equipment costs.

The Aristo Sourcing Advantage:

Cost Efficiency: Save up to 80% compared to US/UK in-house salaries.
Scalability: Hire for 10 hours a week or 40 hours—scale up as you grow.
Zero Overhead: No need to buy laptops, office space, or pay for health insurance.

Inform us of your needs, and we'll locate the perfect assistant for you. Begin saving time and enhancing your productivity now!

How It Works

Step 1: Tell us your requirements

Step 2: Receive an instant quote for your VA’s cost

Step 3: Hire your VA

We’ve streamlined your hiring process, saving you 3-6 weeks!

How to Onboard Your Virtual Assistant

Many clients ask, “How do I start working with a virtual assistant?” At Aristo Sourcing, we have refined our process to ensure a seamless transition.

Discovery Call: At Aristo Sourcing, we analyze your bottlenecks and define the role (e.g., do you need a bilingual virtual administrative assistant, a native English speaker, or a data specialist?).
Curated Selection: Aristo Sourcing doesn’t flood you with resumes. At Aristo Sourcing, we introduce you to the top 1% of candidates that match your culture and time zone.
Kick-off and SOPs: Aristo Sourcing suggests having clear Standard Operating Procedures (SOPs) as these ensure tasks are done right the first time.

Scale your business and lower your expenses with Aristo Sourcing

Frequently Asked Questions

Is hiring a virtual assistant secure?

Yes. We prioritize data protection. At Aristo Sourcing, we suggest VAs utilize secure password managers like LastPass or 1Password, so they never see your raw login credentials. We also implement strict Non-Disclosure Agreements (NDAs) for total peace of mind.

What is the difference between a Virtual Assistant and an Executive Assistant?

A standard Virtual Assistant typically handles defined tasks (data entry, research). A Remote Executive Assistant acts as a strategic partner, proactively managing your life, making decisions on your behalf, and handling high-level project management. Aristo Sourcing sources both.

Can my VA work in my time zone?

Absolutely. Whether you are in EST, PST, or GMT, Aristo Sourcing sources candidates willing to work during your specific business hours to ensure real-time collaboration.

Ready to Stop Being the Admin of Your Own Business?

Don’t let low-value tasks consume your high-value time.

Hire Your Virtual Assistant Today