Are you a hardworking entrepreneur with a hectic workload? Do you lack the time to effectively deal with laborious human resource admin and other related tasks? Then this article is for you. No matter the type of business you own, from eCommerce to lifestyle coach, if you have staff, you have a need for an HR assistant to help you ensure that the human resource responsibilities are taken care of. As such, this is where a virtual assistant can come in to help. Therefore, a human rource virtual assistant can do the work for much less than an extra staff member, and save you a lot of time.
Why HR Assistant is important?
The HR assistant is the individual who manages the everyday HR tasks and is the contact between the business and the workers. Such people are essential to ensuring that staff needs are seen to and that important HR files are up to date.
Why is outsourcing the way to go?
Outsourcing is an aggregating trend among many businesses, especially with large international corporations wanting to reduce labor costs, but still onboarding great talent. In addition, company owners have discovered that outsourcing saves them not only money. Additionally save valuable time when placing human-resource tasks into the hands of these valuable people. More so, outsourcing HR can also boost efficiency and offer in-house employees the time they require to concentrate on the fundamental aspects of the business.
How much can you save when hiring a virtual assistant?
On average, the cost of a virtual assistant is 40% less than an on-site full-time worker. The reason for this savings is that you don’t have to deduct payroll taxes as the virtual assistant will pay their own. In addition, you do not spend on insurance, or on providing a proper workstation with equipment such as laptops, and company phones. Therefore, the remote worker will have their own home office they work from, and will use their own equipment.
What tasks can be delegated to a virtual HR assistant?
- Write comprehensive job descriptions and requirements for positions that you want to fill, where the aim is to source great people
- Post vacancies on your website, job boards, and on social media
- Create and manage pre-employment quizzes to weed out weak applicants, leaving just those who would be a good fit for the job and for your team
- Evaluate all the job candidates’ resumes and online profiles.
- Such can seem a waste of time; however, you must ensure that you do not hire someone that might be problematic
- Make a candidate shortlist and then verify their employment history, references, undertaking background checks
- Hold Skype/Zoom or telephonic job interviews to gauge whether the candidate would be great for the position
- Welcome recently hired applicants by sending them a polite congratulatory message, which includes an explanation of the next steps, offering them the contact details of their line manager if they have any further questions
- Send the candidate their job contract as well as the responsibilities and standard operating procedures
- Amass, update, and manage the employee database comprising all the essential worker files and archives
- Support the newly hired workers with the complete onboarding process; and offer the essential support and mentoring in the first couple of weeks
- Produce and update documents comprising all your business procedures and policies, which can include benefits, but also the company’s vision and core values and rules, to ensure that each staff member is familiar with such rules, fully comprehending these, and agreeing to them
Set up the payroll system, determine, track, report, and manage each employee’s salary
- Set up additional tracking systems within your business, for example, worker attendance to record whether they are at work and how much time off they have left.
- Do admin work such as filing, and managing the staff’s documentation, and addressing the staff’s admin questions
- Draft reports on different workers’ activities (such as performance evaluations, training, objections, etc.)
- Arrange training materials and manage training sessions for new remote workers
- Organize worker projects (deadlines), reviews, HR meetings, and take minutes, and suchlike
- Taking the role as a link between the business and its workers (which can include full-time, part-time or freelance workers) to make sure of proper communication and a rapid resolving of any questions
- Help with additional day-to-day HR tasks, for instance, make certain the staff is motivated.
Why hire a human resource virtual assistant?
A virtual assistant with the right HR qualifications, and communication skills, and some understanding of your local labor law would be able to perform the tasks listed above. This person can shave off hours from your busy day, improve the effectiveness of your business, and boost the morale of your workers. You, as with any worker, ensure that all channels are secure so that private and sensitive staff information is not leaked. Hiring a virtual HR assistant is becoming even more common globally, to help with admin and other HR tasks.
Hire your virtual HR assistant, and start leveraging your business. Increase your efficiency now!
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“Why use a virtual assistant for HR”